Executive Assistant to CEO | Hybrid (Remote + Sacramento)

Life Legal Defense Foundation; Napa (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Life Legal Defense Foundation in the Sacramento area seeks a warm, resourceful Executive Assistant to support our CEO and help advance our mission of protecting vulnerable human life through litigation, education, and advocacy.

This role blends hands-on administrative support with project coordination. The ideal candidate anticipates needs, exercises good judgment, and builds a collaborative partnership with the CEO to keep work moving with discretion and compassion.

Qualifications

• Experience supporting an executive or coordinating administrative work and projects.
• Excellent organizational, writing, and communication skills.
• Dependable follow-through with minimal supervision.
• Comfort with Microsoft Office, shared calendars, video meetings, and basic project-tracking tools.
• Alignment with Life Legal's mission and values.

Responsibilities

• Support the CEO with scheduling, meeting preparation, travel arrangements, correspondence, and document organization.
• Turn priorities into practical next steps, timelines, and follow-up.
• Maintain an organized record of projects, commitments, and deadlines.
• Coordinate with staff, contractors, attorneys, and partners to keep work moving.
• Prepare meeting agendas, capture decisions, and follow up on action items.
• Gather information and prepare concise summaries to support decision-making.
• Assist with donor meetings, events, staff retreats, and other organizational projects.
• Handle local office needs, mail, materials, and occasional errands.
• Treat confidential information with discretion and communicate with professionalism and compassion.

Skills

Executive support

Administrative coordination

Communication

Discretion

Tools

Microsoft Office

Shared calendars

Video meetings

Project-tracking tools

Job description

Life Legal Defense Foundation in the Sacramento area seeks a warm, resourceful Executive Assistant to support our CEO and help advance our mission of protecting vulnerable human life through litigation, education, and advocacy.

This role blends hands-on administrative support with project coordination. The ideal candidate anticipates needs, exercises good judgment, and builds a collaborative partnership with the CEO to keep work moving with discretion and compassion.