Hybrid Executive Assistant to CEO & ED

Commonwealth of VA Careers

Williamsburg (VA)

Hybrid

USD 55,000 - 75,000

Full time

6 days ago

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Job summary

William & Mary is seeking an Executive Assistant to support the CEO of the 1693 Management Company (CEO-1693MC) and the Executive Director of the William & Mary Real Estate Foundation (ED-WMREF). This role serves as a trusted strategic partner, coordinating calendars, travel, board activities, communications, and cross-functional initiatives with discretion and professionalism.

The position is hybrid, based in Williamsburg, VA, with interaction across senior university leadership, foundation

Qualifications

Bachelor’s degree or equivalent combination of education, training, and experience.
Experience with executive-level administrative support (5+ years).
Experience managing complex calendars, travel, meetings, and executive communications (10+ years).
Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
Excellent organizational, time-management, and problem-solving skills.
Strong written and verbal communication with attention to detail.

Responsibilities

Ensure smooth operation of executive offices, anticipate needs, and manage priorities.
Serve as primary point of contact with internal and external stakeholders, maintaining discretion.
Draft, edit, format executive correspondence, briefings, presentations, and reports.
Coordinate information and reports to assist decision making with key stakeholders.
Track follow-ups and deadlines across initiatives and governance bodies.
Support budgets, invoices, reimbursements, and purchasing requests.
Manage complex executive travel planning and related logistics.