Executive Assistant to CEO & Foundation Director (Hybrid)

William & Mary; Discovery (AK); Hybrid; USD 60,000 - 75,000; Full time

Job summary

William & Mary is seeking an Executive Assistant for WMREF & 1693 MC in a hybrid role based in Williamsburg, VA. The aide supports the CEO of the 1693 Management Company and the Executive Director of the WMREF, handling calendars, travel, meetings, and confidential communications.

The position requires a Bachelor's degree or equivalent, 5+ years of executive support, and strong organizational and financial administration skills, with proficiency in Microsoft Office and related systems.

Qualifications

• Bachelor’s degree or equivalent combination of education, training, and experience.
• Experience with executive-level administrative support (typically 5+ years).
• Demonstrated calendar, travel, meetings, and executive communications management (typically 10+ years).
• Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
• Strong organizational, time-management, and problem-solving skills.

Responsibilities

• Manage complex, high-level calendars and travel for CEO-1693MC and ED-WMREF.
• Draft, edit, and format executive correspondence, briefings, and reports.
• Coordinate across teams and governance bodies to ensure timely progress.
• Support budget processes, expenses, and procurement activities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Independent work

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

William & Mary is seeking an Executive Assistant for WMREF & 1693 MC in a hybrid role based in Williamsburg, VA. The aide supports the CEO of the 1693 Management Company and the Executive Director of the WMREF, handling calendars, travel, meetings, and confidential communications.

The position requires a Bachelor's degree or equivalent, 5+ years of executive support, and strong organizational and financial administration skills, with proficiency in Microsoft Office and related systems.