Executive Assistant to CEO — Film & Creative Affairs (Hybrid)

Paylocity; Burbank (CA); Hybrid; USD 46,000 - 56,000; Full time

Job summary

193, a Legendary Company is seeking an Assistant to support the CEO and the EVP, Creative Affairs, handling general administrative duties for a high-profile desk. The role requires acute attention to detail, excellent communication, multitasking, and a proactive attitude.

You will engage with talent, producers, financiers, and international distributors, contributing to both creative and business processes.

Qualifications

• Must have at least 2 years of Assistant experience at a major studio, agency, production company, management company, or international sales company.
• Knowledge of the entertainment industry including talent and key players.
• Self-starter with sharp attention to detail; ability to prioritize with minimal direction and multiple projects in motion.
• Able to thrive in a fast-paced environment and anticipate needs; follow through to completion.

Responsibilities

• Provide comprehensive administrative support to the executives including heavy calls, calendar management, scheduling, travel coordination, and expense reports.
• Coordinate major international film markets and festivals: Cannes, Toronto, AFM, EFM, meetings and meals with foreign distributors and partners.
• Maintain internal project status documents; record notes and transcripts; track tasks and reminders.
• Distribute scripts, screeners, and confidential materials to agents, managers, producers, and distributors.
• Draft and proofread project-related correspondence for executives.
• Interact with talent and industry partners in a positive, professional manner.
• Perform additional duties: data entry, signatures, payments tracking, office supplies, meeting room prep.
• Read scripts, prepare coverage for executives.
• Handle high-level confidential information discreetly.

Skills

Executive Assistant experience

Microsoft Office

Communication skills

Attention to detail

Multitasking

Self-starter

Organizational skills

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

193, a Legendary Company is seeking an Assistant to support the CEO and the EVP, Creative Affairs, handling general administrative duties for a high-profile desk. The role requires acute attention to detail, excellent communication, multitasking, and a proactive attitude.

You will engage with talent, producers, financiers, and international distributors, contributing to both creative and business processes.