Assistant, 193

Legendary Entertainment; Burbank (CA); Hybrid; USD 46,000 - 56,000; Full time

Job summary

Legendary Entertainment is seeking an Assistant to support the CEO and the EVP, Creative Affairs at 193, a Legendary Company in Burbank, with a hybrid work arrangement. The role blends administrative duties with exposure to development, production, financing, and international sales, offering interaction with talent, filmmakers, producers, financiers, and distributors.

The ideal candidate has 1–2 years of paid Executive Assistant experience at a major studio, agency, production company,

Qualifications

• At least 2 years of Assistant experience at a major studio, agency, production company, management company, or international sales company.
• Knowledge of the entertainment industry and key players.
• Self-starter with sharp attention to detail and ability to prioritize with multiple projects in motion.
• Ability to thrive in a fast-paced environment and anticipate needs; follow tasks to completion.
• Professional appearance and communication; strong written and verbal skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide comprehensive administrative support to the executives including but not limited to: rolling and fielding a heavy volume of calls; managing calendars; scheduling calls, meetings, screenings, and meals; maintaining contact lists; coordinating travel and itineraries; securing reservations and event tickets; and preparing expense reports.
• Manage the administrative and logistical aspects of major international film markets and festivals, coordinating meetings and meals for executives with foreign distributors, producers, and partners; consolidating the daily 193 team calendar; arranging transportation and accommodations; tracking RSVPs for 193 events.
• Maintain internal project status documents; record notes and transcripts of project-related calls; track assignments, action items, reminders, and follow-ups.
• Watermark and distribute scripts, screeners, and other confidential materials to agents, managers, producers, potential partners, and foreign distributors.
• Draft, take dictation for, and proofread project-related correspondence for the executives.
• Greet and interact with talent and industry partners with a positive and helpful attitude.
• Perform additional administrative and operational duties, including data entry, arranging signatures, tracking corporate payments, ordering office supplies, and preparing conference rooms.
• Read scripts and book submissions; prepare coverage reports for executives.
• Handle high-level confidential information in a discreet and professional manner.

Skills

Assistant experience

Entertainment industry knowledge

MS Office proficiency

Communication

Organizational skills

Multitasking

Time management

Proactive attitude

Tools

Microsoft Office

Job description

Description

Position Title: Assistant, 193 a Legendary Company

Location: Burbank, CA (Hybrid)

Reporting To: CEO and EVP, Head of Creative Affairs

193, a Legendary Company, is a film production and global sales entity led by Patrick Wachsberger, the Academy Award®-winning producer and leading international executive. Capitalizing on strong demand in the independent market, 193 produces and finances a slate of filmmaker-driven movies across a wide budget range to meet the diverse tastes of global audiences. In addition to developing and producing its own films, 193 works with third-party producers and financiers, representing global distribution rights for completed films and providing capital and early territory sales for active projects. 193 is a joint venture within Legendary.

Legendary Entertainment is a leading media company with film (Legendary Pictures), television and digital (Legendary Television and Digital Media) and comics (Legendary Comics) divisions dedicated to owning, producing, and delivering content to worldwide audiences. Legendary has built a library of marquee media properties and has established itself as a trusted brand which consistently delivers high-quality, commercial entertainment including some of the world's most popular intellectual property. In aggregate, Legendary Pictures-associated productions have realized grosses of more than $20 billion worldwide at the box office. To learn more visit: www.legendary.com.

Summary 193, a Legendary Company is seeking an Assistant to support the CEO and the EVP, Creative Affairs and perform general administrative duties for the company. This is an extremely busy and high-profile desk that requires acute attention to detail, as well as strong communication, multitasking, and time-management skills. The ideal candidate is a superstar and true self-starter who is articulate, organized, and enthusiastic on a day-to-day basis and a voracious reader and constant consumer of film and television with a fun, proactive, positive attitude. This is an exciting opportunity for someone who is interested in both the Creative and Business sides of Film, including development, production, financing, and international sales, and who is eager to work closely with talent, filmmakers, producers, financiers, and international distributors. The position offers exposure to an expanding slate of films at a growing production and international sales company. Candidates should have at least one to two years of paid Executive Assistant experience at a major studio, agency, production company, management company, or international sales company. Duties include both administrative and creative responsibilities, supporting the executives while also contributing to the company’s broader production and sales slate.

Responsibilities

• Provide comprehensive administrative support to the executives including but not limited to: rolling and fielding a heavy volume of calls; managing calendars; scheduling calls, meetings, screenings, and meals; maintaining contact lists; coordinating travel and itineraries; securing reservations and event tickets; and preparing expense reports.
• Manage the administrative and logistical aspects of major international film markets and festivals, including Cannes, Toronto, AFM, and EFM. Responsibilities include coordinating meetings and meals for executives with foreign distributors, producers, and other industry partners; consolidating the daily 193 team calendar; arranging transportation and accommodations; tracking RSVPs for 193 events.
• Maintain internal project status documents; record notes and transcripts of project-related calls; and track assignments, action items, reminders, and follow-ups.
• Watermark and distribute scripts, screeners, and other confidential materials to agents, managers, producers, potential partners, and foreign distributors.
• Draft, take dictation for, and proofread project-related correspondence on behalf of the executives.
• Greet and interact with talent and industry partners with a positive and helpful attitude.
• Perform additional administrative and operational duties, including data entry, arranging signatures, tracking corporate payments, ordering office supplies, and preparing conference rooms.
• Read script and book submissions; prepare coverage reports for executives.
• Handle high-level confidential information in a discreet and professional manner.

Requirements

• Must have at least 2 years of Assistant experience at a major studio, agency, production company, management company, or international sales company
• Knowledge of the entertainment industry including talent and key players
• Looking for someone who is a self-starter with a sharp attention to detail and ability to prioritize with minimal direction and multiple projects in motion at a time
• Must be able to quickly acclimate to a fast-paced environment and be able to anticipate needs; following through on all tasks through completion
• Candidates must be able to assume the role with ease and not need to be trained in the basics of being an assistant
• Willingness to work as needed and complete all tasks and responsibilities with a positive attitude.
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance on a daily basis
• Strong written and verbal communication skills, ability to be resourceful and proactive when issues arise, excellent organizational skills, strong multitasking and time-management skills
• Tech savvy and be able to assist heavily with media management and organization

More Information

193, a Legendary Company is an equal opportunity employer. Legendary Entertainment makes all employment decisions without regard to race, religion, color, national origin, ancestry, citizenship, sex, pregnancy, age, creed, physical or mental disability, medical condition, genetic characteristic, marital status, veteran status, gender identity/expression, sexual orientation or any other characteristic or classification protected by law, except as may be permitted by law.

The anticipated annual base salary for this position is $51,000 (or $24.52 per hour). This amount does not include any other compensation components or other benefits that an individual may be eligible for. Total rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. Legendary Entertainment also provides a variety of benefits to employees, including health insurance coverage, employee wellness programs, life and disability insurance, a retirement savings plan, year-round paid holidays, and paid time off (PTO).

The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, market demands and indicators, specific and unique skills or training, level of education attained, certifications or other professional licenses held, and if applicable, the geographic location in which the applicant lives and/or from which they will be performing the job. The hiring salary amount for this position applies to New York City and California.