Executive Assistant to CEO & Creative EVP | Hybrid

Legendary Entertainment; Burbank (CA); Hybrid; USD 46,000 - 56,000; Full time

Job summary

Legendary Entertainment is seeking an Assistant to support the CEO and the EVP, Creative Affairs at 193, a Legendary Company in Burbank, with a hybrid work arrangement. The role blends administrative duties with exposure to development, production, financing, and international sales, offering interaction with talent, filmmakers, producers, financiers, and distributors.

The ideal candidate has 1–2 years of paid Executive Assistant experience at a major studio, agency, production company,

Qualifications

• At least 2 years of Assistant experience at a major studio, agency, production company, management company, or international sales company.
• Knowledge of the entertainment industry and key players.
• Self-starter with sharp attention to detail and ability to prioritize with multiple projects in motion.
• Ability to thrive in a fast-paced environment and anticipate needs; follow tasks to completion.
• Professional appearance and communication; strong written and verbal skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide comprehensive administrative support to the executives including but not limited to: rolling and fielding a heavy volume of calls; managing calendars; scheduling calls, meetings, screenings, and meals; maintaining contact lists; coordinating travel and itineraries; securing reservations and event tickets; and preparing expense reports.
• Manage the administrative and logistical aspects of major international film markets and festivals, coordinating meetings and meals for executives with foreign distributors, producers, and partners; consolidating the daily 193 team calendar; arranging transportation and accommodations; tracking RSVPs for 193 events.
• Maintain internal project status documents; record notes and transcripts of project-related calls; track assignments, action items, reminders, and follow-ups.
• Watermark and distribute scripts, screeners, and other confidential materials to agents, managers, producers, potential partners, and foreign distributors.
• Draft, take dictation for, and proofread project-related correspondence for the executives.
• Greet and interact with talent and industry partners with a positive and helpful attitude.
• Perform additional administrative and operational duties, including data entry, arranging signatures, tracking corporate payments, ordering office supplies, and preparing conference rooms.
• Read scripts and book submissions; prepare coverage reports for executives.
• Handle high-level confidential information in a discreet and professional manner.

Skills

Assistant experience

Entertainment industry knowledge

MS Office proficiency

Communication

Organizational skills

Multitasking

Time management

Proactive attitude

Tools

Microsoft Office

Job description

Legendary Entertainment is seeking an Assistant to support the CEO and the EVP, Creative Affairs at 193, a Legendary Company in Burbank, with a hybrid work arrangement. The role blends administrative duties with exposure to development, production, financing, and international sales, offering interaction with talent, filmmakers, producers, financiers, and distributors.

The ideal candidate has 1–2 years of paid Executive Assistant experience at a major studio, agency, production company,