Executive Assistant to CEO & Creative EVP — Hybrid (Film)

LEGEND PICTURES LLC; Burbank (CA); Hybrid; USD 51,000 - 54,000; Full time

Job summary

193, a Legendary Company is seeking an Assistant to support the CEO and the EVP, Creative Affairs in a fast-paced, high-profile desk in Burbank. This role blends administrative precision with creative exposure, including calendar management, travel arrangements, meeting coordination, and liaison with talent, producers, financiers, and international distributors.

The ideal candidate has 2+ years of Executive Assistant experience at a major studio, agency, production company, management company,

Qualifications

• Must have at least 2 years of Assistant experience at a major studio, agency, production company, management company, or international sales company.
• Knowledge of the entertainment industry including talent and key players.
• Proficiency in Microsoft Office Suite and strong communication skills.

Responsibilities

• Provide comprehensive administrative support to the executives including but not limited to: rolling and fielding a heavy volume of calls; managing calendars; scheduling calls, meetings, screenings, and meals; maintaining contact lists; coordinating travel and itineraries; securing reservations and event tickets; and preparing expense reports.
• Manage the administrative and logistical aspects of major international film markets and festivals, including Cannes, Toronto, AFM, and EFM. Responsibilities include coordinating meetings and meals for executives with foreign distributors, producers, and other industry partners; consolidating the daily 193 team calendar; arranging transportation and accommodations; tracking RSVPs for 193 events.
• Maintain internal project status documents; record notes and transcripts of project-related calls; and track assignments, action items, reminders, and follow-ups.
• Watermark and distribute scripts, screeners, and other confidential materials to agents, managers, producers, potential partners, and foreign distributors.
• Draft, take dictation for, and proofread project-related correspondence on behalf of the executives.

Skills

Administrative support

Communication

Time management

Multitasking

Microsoft Office

Tools

Microsoft Office Suite

Job description

193, a Legendary Company is seeking an Assistant to support the CEO and the EVP, Creative Affairs in a fast-paced, high-profile desk in Burbank. This role blends administrative precision with creative exposure, including calendar management, travel arrangements, meeting coordination, and liaison with talent, producers, financiers, and international distributors.

The ideal candidate has 2+ years of Executive Assistant experience at a major studio, agency, production company, management company,