Executive Assistant to CEO — Drive Operations & Schedules

Vivo US; Goodfield (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Free health insurance for employees

Generous paid time off

Job summary

VIVO, a U.S.-based company, is seeking an organized Executive Assistant to support the CEO and leadership team. You will streamline day-to-day operations, manage schedules, and coordinate communications across departments to keep the office running smoothly.

You thrive when owning processes, juggling priorities, and proactively driving efficiency in a fast-paced environment. Your role will impact multiple functions and factory partnerships globally.

Qualifications

• Excellent organizational skills and meticulous attention to detail.
• Ability to work independently with minimal supervision.
• Strong written and verbal communication skills.
• Experience handling confidential information with discretion.

Responsibilities

• Serve as a key communication link with the leadership team, relaying information across departments.
• Collaborate with teams to gather and compile data for reports.
• Draft polished memos, emails, reports, and other correspondence.
• Build and maintain organized filing systems — both digital and physical.
• Represent the Executive team in phone, chat, email, and written communications.
• Run business errands and take on outside assignments as needed.
• Uphold the highest standards of confidentiality and professionalism.
• Schedule and coordinate meetings, keeping everyone in sync.

Skills

Organizational skills

Attention to detail

Independent work

Written communication

Verbal communication

Discretion/confidentiality

Multitasking

Job description

VIVO, a U.S.-based company, is seeking an organized Executive Assistant to support the CEO and leadership team. You will streamline day-to-day operations, manage schedules, and coordinate communications across departments to keep the office running smoothly.

You thrive when owning processes, juggling priorities, and proactively driving efficiency in a fast-paced environment. Your role will impact multiple functions and factory partnerships globally.