Executive Assistant to CEO - Calendar & Ops Partner

Stone Alliance Group; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Stone Alliance Group in Miami, FL is seeking an experienced Executive Assistant to support the Founder & CEO and keep the organization running smoothly. This role responsibilities include calendar management, meeting coordination, travel planning, and handling confidential tasks with discretion.

You will coordinate cross-functional activities, draft correspondence, and act as the primary liaison for executives, partners, and staff while maintaining a proactive, solutions-oriented attitude.

Qualifications

• Three or more years of experience supporting a Founder, CEO, or senior executive in a fast-paced or high-growth environment.
• Exceptional organizational and time management skills with the ability to juggle multiple priorities.
• Proactive, resourceful mindset—identify solutions before problems arise.
• Outstanding communication skills with professionalism and discretion.

Responsibilities

• Own and proactively manage the CEO's complex calendar, scheduling meetings and resolving conflicts.
• Coordinate meetings from start to finish across time zones, prepare agendas, and confirm logistics.
• Draft, edit, and manage executive correspondence while triaging the CEO's inbox.
• Serve as the primary point of contact for internal and external requests with executives and partners.
• Coordinate travel arrangements, itineraries, and transportation for business and personal needs.
• Assist with administrative financial tasks such as expense tracking and records management.
• Support office logistics, vendor coordination, and event planning at the Miami HQ.
• Provide personal assistance to the CEO, including errands and appointment coordination.

Skills

Calendar management

Meeting coordination

Executive support

Communication

Time management

Tools

Google Workspace

Microsoft Office

Job description

Stone Alliance Group in Miami, FL is seeking an experienced Executive Assistant to support the Founder & CEO and keep the organization running smoothly. This role responsibilities include calendar management, meeting coordination, travel planning, and handling confidential tasks with discretion.

You will coordinate cross-functional activities, draft correspondence, and act as the primary liaison for executives, partners, and staff while maintaining a proactive, solutions-oriented attitude.