Executive Assistant to CEO — Calendar & Grants

purpleinkllc; Muncie (IN); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Salary range: $40,000 - $45,000 per yr

403(b) with 8% employer contribution

Medical, dental, vision, and life ins.

Unreimbursed medical and dependent day

Paid time off: vacation, sick, and社区服务

Job summary

The Community Foundation of Muncie and Delaware County is seeking an Executive Assistant to streamline workflows, coordinate calendars, and act as a liaison between staff and stakeholders. The role emphasizes proactive communication, organization, and a welcoming experience for visitors.

Ideal candidates will have strong Microsoft Office skills, experience with grant reporting, and a background in handling confidential information while supporting leadership and engagement staff.

Qualifications

• Bachelor’s or associate degree or three years of equivalent administrative experience.
• Experience supporting executive administrative functions, working with complex calendars, and handling confidential information
• Billing or invoicing experience
• Experience working with customers or donors and confidential information.
• Experience with grant reporting preferred

Responsibilities

• Provides executive support to the President/CEO including schedule management, preparing for meetings, taking notes, and assisting with organization.
• Provides administrative support to other leadership or engagement staff, including managing complex schedules, coordinating meetings, taking notes, and preparing materials.
• Manages external grant reporting requirements for grants received by the Foundation, including requesting invoices or receipts, tracking budgets, submitting reimbursement requirements, and assuring post-grant reports are submitted.
• Assists with meeting preparation for board and committee meetings, including securing RSVPs and preparing appropriate materials.
• Coordinates creation and reminders of key team projects in Asana project management software and creates reporting.
• Serves as one of two first impression specialists at the Foundation, greeting visitors, answering phones, and serving as caretaker and concierge for staff needs.
• Provides support for office operations, assisting with ordering and organizing supplies, processing bills and invoices, large printing or mailing projects, scanning documents required for electronic filing, and managing paperwork.
• Assists with logistics including scheduling, catering, travel, location, preparing meeting materials, technical support, and budget trackingforengaging meetings,convenings, experiences, and events.
• Work in partnership as a member of the operations team, and cross-collaborate with other Foundation staff as needed to meet the mission of the Foundation.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Multitasking

Education

Bachelor’s or associate degree or three years of equivalent administrative experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Asana

Job description

The Community Foundation of Muncie and Delaware County is seeking an Executive Assistant to streamline workflows, coordinate calendars, and act as a liaison between staff and stakeholders. The role emphasizes proactive communication, organization, and a welcoming experience for visitors.

Ideal candidates will have strong Microsoft Office skills, experience with grant reporting, and a background in handling confidential information while supporting leadership and engagement staff.