Executive Assistant to CEO | Grants & Operations

Purple Ink llc; Muncie (IN); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

403(b) employer contribution

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible Spending Accounts (FSA)

Paid time off

Job summary

The Community Foundation of Muncie and Delaware County is seeking an organized Executive Assistant to support the President/CEO and leadership team. You will manage calendars, prepare meeting materials, coordinate grant reporting, and ensure smooth day‑to‑day operations.

Ideal candidates will excel in communication, attention to detail, and independent collaboration across departments. The role includes benefits such as retirement, health insurance, and paid time off, with a strong emphasis on

Qualifications

• Experience supporting executive administrative functions and complex calendars.
• Confidential information handling experience.
• Strong verbal, written and interpersonal communication.

Responsibilities

• Provide executive support to the President/CEO, including calendar management and meeting prep.
• Support other leadership staff, coordinating schedules and materials.
• Manage external grant reporting requirements and post‑grant reports.
• Prepare board meeting materials and RSVPs.
• Coordinate projects and reporting in Asana.
• Greet visitors and assist staff as a first impression specialist.
• Assist with office operations, purchasing, invoicing, and filing.
• Support logistics for meetings, events, and travel.
• Collaborate cross‑functionally to meet the Foundation's mission.

Education

Bachelor’s or associate degree or three years of equivalent administrative experience

Tools

Asana

Microsoft Office (Outlook, Word, Excel)

Job description

The Community Foundation of Muncie and Delaware County is seeking an organized Executive Assistant to support the President/CEO and leadership team. You will manage calendars, prepare meeting materials, coordinate grant reporting, and ensure smooth day‑to‑day operations.

Ideal candidates will excel in communication, attention to detail, and independent collaboration across departments. The role includes benefits such as retirement, health insurance, and paid time off, with a strong emphasis on