Executive Assistant to CEO — Board & Operations Support

Fire-Police-City-County-Fcu; Fort Wayne (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Fire Police City County FCU Fort Wayne, IN seeks an Executive Assistant to provide confidential, professional administrative support to the President/CEO and Executive Management. The role involves preparing reports, correspondence, manuals, spreadsheets, and coordinating with board members, management, members, vendors, and visitors.

Key duties include calendar management, board material preparation, scheduling, meeting coordination, and maintaining filing systems with discretion and accuracy.

Qualifications

• Provides a variety of administrative activities necessary to assist management including research, report preparation, informational request, and clerical support.
• Assists management with board material preparation, record and distribute board attendance and minutes.
• Maintains the calendar of events and schedules for the President/CEO, board members, or other senior management team.

Responsibilities

• Assist with scheduling and arranging appointments, meetings, business trips, etc. for President/CEO and senior management.
• Prepare agendas, minutes, and committee reports for meetings involving the CEO or volunteers.
• Open, sort and distribute incoming correspondence and maintain an electronic filing system.
• Coordinate meetings and conference calls, including set up, catering, and technology setup.
• Provide general support to visitors and vendors; order office supplies and research new deals and suppliers.

Skills

Leadership

Decision Making

Excellent Oral and Written Communic

Ethical Conduct

Education

High School Diploma or Equivalent

Associates Degree Preferred

Job description

Fire Police City County FCU Fort Wayne, IN seeks an Executive Assistant to provide confidential, professional administrative support to the President/CEO and Executive Management. The role involves preparing reports, correspondence, manuals, spreadsheets, and coordinating with board members, management, members, vendors, and visitors.

Key duties include calendar management, board material preparation, scheduling, meeting coordination, and maintaining filing systems with discretion and accuracy.