Executive Assistant & Board Governance Liaison to CEO

Louisiana Organ Procurement Agency Inc; Covington (LA); On-site; USD 75,000 - 105,000; Full time

Job summary

Louisiana Organ Procurement Agency Inc seeks a Senior Executive Assistant to the CEO to provide high-level executive, governance, and legal administrative support to the CEO and CLO. This role partners with executive leadership to anticipate needs, manage sensitive matters, and ensure timely follow-through on high-visibility issues.

You will coordinate board and committee meetings, prepare governance materials, maintain board records, and assist with governance onboarding.

Qualifications

• 5+ years of progressively responsible administrative experience; senior executive support preferred.
• Board or external stakeholder coordination experience preferred (2+ years).
• Corporate paralegal, legal administrative, contract, or board governance experience strongly preferred.
• Bachelor's degree preferred; equivalent education/experience considered.

Responsibilities

• Manage complex executive calendars, meetings, and travel; anticipate conflicts and recommend priorities and solutions.
• Prepare executive briefings, agendas, research, presentations, and decision-support materials.
• Coordinate leadership meetings and events, including logistics, minutes, and action-item follow-up.
• Triage executive communications and inquiries; draft correspondence and elevate urgent matters appropriately.
• Create and quality-check executive reports, presentations, spreadsheets, and documents using Microsoft Office or Google Workspace.
• Track confidential, cross-functional projects, deadlines, risks, and follow-up.
• Maintain secure, accurate, accessible executive and corporate records.
• Serve as a professional liaison to board members and support effective communication.
• Coordinate board and committee meetings, including schedules and logistics.
• Prepare and distribute board agendas, packets, and minutes.
• Maintain board records and agreements in the Board Portal and assist with new-member onboarding.
• Prepare, proofread, format, organize, and maintain legal documents and related correspondence under the direction of the CLO; identify missing information or inconsistencies for review.
• Support contract administration by organizing agreements, tracking review and approval status, coordinating signatures, and monitoring key dates and renewals.
• Maintain accurate, confidential legal and contract files, including document versions, executed agreements, and retention records.
• Coordinate with the CLO and relevant departments to obtain contract information and documentation; route substantive legal questions to counsel.

Skills

Executive support

Board liaison

Legal/contract coordination

Calendar management

Communication

Office software

Education

Bachelor's degree

Governance experience

Paralegal certification

Tools

Microsoft Office

Google Workspace

Board Portal

Job description

Louisiana Organ Procurement Agency Inc seeks a Senior Executive Assistant to the CEO to provide high-level executive, governance, and legal administrative support to the CEO and CLO. This role partners with executive leadership to anticipate needs, manage sensitive matters, and ensure timely follow-through on high-visibility issues.

You will coordinate board and committee meetings, prepare governance materials, maintain board records, and assist with governance onboarding.