Executive Assistant to CEO

Hawthorne Lane; United States; On-site; USD 85,000 - 125,000; Full time

Job summary

Hawthorne Lane is seeking an Executive Assistant to support a high-performing CEO in a fast-moving, highly accountable environment. You will optimize scheduling, coordinate travel end-to-end, and prepare polished briefing materials.

This role requires discretion, proactive problem-solving, and the ability to manage competing priorities with flawless attention to detail. You will partner with senior stakeholders and handle both business and personal scheduling in a demanding, high-growth company.

Qualifications

• Bachelor's degree required.
• At least three years supporting senior executives in fast-paced environments.
• Flawless work, anticipate needs, and meet deadlines.

Responsibilities

• Provide high-level administrative and scheduling support, ensuring seamless day-to-day execution across a fast-moving calendar.
• Manage complex domestic travel arrangements and ensure all logistics are thoughtfully coordinated.
• Prepare briefing materials, background context, and meeting documentation.
• Serve as a trusted gatekeeper and point of contact, handling communications with discretion.
• Support both business and personal scheduling needs, prioritizing efficiently.
• Coordinate with senior stakeholders to align projects, meetings, and operational needs.
• Assist with special projects and evolving priorities as needed.
• Maintain exceptional attention to detail across all outputs.

Skills

Executive support

Scheduling

Travel coordination

Discretion

Education

Bachelor's degree

Job description

This Executive Assistant opportunity is a rare chance to support a high-performing, fast-moving executive in a dynamic, rapidly scaling industry. The ideal professional thrives in high-expectation settings where no two days look the same, priorities shift quickly, and excellence is the baseline. As the Executive Assistant to CEO, you will serve as a key administrative hand to a deeply engaged CEO, optimizing scheduling, end-to-end travel coordination, refined meeting preparation materials, light project assistance, and personal assistance. If you bring calm structure to complexity, anticipate needs before they arise, and ensure both business and personal priorities are handled with precision and discretion.

Key Responsibilities:

• Provide high-level administrative and scheduling support, ensuring seamless day-to-day execution across a fast-moving calendar.
• Manage complex domestic travel arrangements and ensure all logistics are thoughtfully coordinated.
• Prepare briefing materials, background context, and meeting documentation to ensure the executive is fully equipped for all engagements.
• Serve as a trusted gatekeeper and point of contact, managing communications with discretion and professionalism.
• Support both business and personal scheduling needs, ensuring priorities are handled efficiently and proactively.
• Coordinate closely with senior internal stakeholders to ensure alignment across projects, meetings, and operational needs.
• Assist with special projects and evolving priorities across the organization as needed.
• Maintain exceptional attention to detail across all written, logistical, and administrative outputs.

Why You’ll Love Working Here:

• Opportunity to support a highly engaged, mission-driven executive in a fast-paced, high-growth environment.
• An in-office role where agendas shift quickly and excitement buzzes in an evolving industry.
• Competitive compensation and bonus potential.

What We’re Looking For:

• High-achieving. You earned a bachelor’s degree and bring a strong intellectual presence to your work.
• Exceptional Executive Assistant. You bring at least three years of experience supporting senior executives in high-expectation environments.
• Exacting. You produce flawless work, anticipate needs, and consistently stay ahead of deadlines.
• Anticipatory. You think several steps ahead, take initiative without prompting, and ensure nothing falls through the cracks.
• Intellectually Curious. You quickly understand context, prepare executives for meetings, and enjoy staying informed and engaged.
• Fluid. This is not a traditional 9–5 role; the right candidate will be flexible, responsive, and comfortable supporting an executive who works at a very high pace and expects the same level of commitment from their support team.
• Trusted. You handle sensitive information with sound judgment and professionalism.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.