Executive Assistant to CEO

Confidential Careers; Los Angeles (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Confidential Careers seeks an exceptionally sharp Executive Assistant to support the founder and CEO in a high-performance law firm environment in Los Angeles. The role is highly visible and requires proactive, organized, and professional support with ownership and positive energy.

The ideal candidate has 8–10 years of executive support experience in demanding industries, excellent judgment, and strong communication skills. On-site in Century City, with a base salary range described below.

Qualifications

• 8–10 years of experience in executive support or similarly rigorous environments such as entertainment, legal, or professional services.
• Bachelor's degree required with strong academic achievement and merit.
• Experience coordinating complex travel and scheduling with discretion and urgency.

Responsibilities

• Manage complex calendars across multiple time zones.
• Coordinate domestic and international travel arrangements, including private travel when needed.
• Handle expenses, meeting coordination, and day-to-day administrative tasks.
• Prepare meeting materials, itineraries, and briefing documents.
• Act as a polished point of contact internally and externally.
• Assist with special projects and cross-team coordination.

Skills

Executive support

Attention to detail

Communication

Proactive problem solving

Education

Bachelor's degree

Job description

A highly respected law firm is seeking an exceptionally sharp, polished, and driven Executive Assistant to support their founder and CEO. This is an outstanding opportunity for someone who thrives in high-performance environments and is eager to work alongside some of the most accomplished professionals in the industry.

This is a highly visible role and an opportunity to become deeply embedded in the day-to-day rhythm of a fast-moving organization. The ideal candidate is exceptionally hands-on and thoughtful, highly organized, and operates with intentionality in everything they do. They are looking for someone who genuinely loves executive support, takes pride in being a trusted partner, and brings a strong sense of ownership, professionalism, and positive energy to the role.

The right candidate will be adaptable, resourceful, calm under pressure, and capable of anticipating needs before they arise. This environment moves quickly, and success in the role requires strong judgment, intellectual curiosity, and a natural ability to stay several steps ahead.

What You'll Do

• Manage complex and ever-changing calendars across multiple time zones
• Coordinate domestic and international travel arrangements, including private travel logistics when needed
• Handle expense reporting, meeting coordination, scheduling logistics, and day-to-day administrative support
• Prepare meeting materials, itineraries, agendas, and briefing documents
• Serve as a polished and professional point of contact internally and externally
• Anticipate scheduling conflicts and proactively create solutions before issues arise
• Support senior executives in a fast-paced, high-demand environment where priorities can shift quickly
• Partner closely with other administrative team members to ensure seamless coordination across the firm
• Assist with special projects and additional responsibilities as needed

Who You Are

• 8-10 years of experience in executive support, entertainment, legal, consulting, professional services, or similarly rigorous environments
• Exceptionally organized with outstanding attention to detail and follow-through
• Warm, polished, and professional with excellent communication skills
• Naturally proactive with strong judgment and problem-solving abilities
• Comfortable operating with urgency and discretion in a high-performance environment
• Strong work ethic with a highly responsive, 24/7 mindset
• Experience coordinating complex travel and scheduling preferred
• Bachelor's degree required with emphasis on strong academic achievement and high merit

Competitive compensation package includes a base salary range of $120,000-$150,000 base depending on experience. This is a fulltime opportunity and onsite 4x a week in Century City.