Executive Assistant

Lawyers for Justice, P.C.®; Glendale (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Discretionary bonus

Job summary

Lawyers for Justice, P.C.® in the Los Angeles area seeks an experienced Executive Assistant to support the CEO/Managing Partner. This senior role keeps the leader organized, prepared, and discreet, and serves as the trusted point of contact for internal and external stakeholders.

The right candidate has prior experience supporting a senior executive, exercises judgment, anticipates needs, and is adept at coordinating with attorneys, staff, clients, and external parties to keep the firm running

Qualifications

• 3+ years supporting a senior executive, ideally in a law firm or professional services.
• Discretion handling confidential and sensitive information with judgment and professionalism.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication; ability to draft correspondence for firm leadership.
• Proactive, anticipatory working style and ownership of tasks.
• Proficiency with Microsoft Office and Google Workspace; comfortable with firm systems including legal case-management and document-management software.

Responsibilities

• Manage the CEO’s calendar and scheduling of internal and external meetings, client calls, court-related commitments, and firm events.
• Prepare materials, agendas, and background for meetings; coordinate pre-reads; track follow-up actions.
• Process expense reports, reimbursements, invoices, and related admin workflows.
• Organize and maintain confidential records and documents with high accuracy and security.
• Serve as professional first contact for the CEO; liaise with attorneys, staff, clients, and external parties to ensure smooth communication and workflow.
• Handle ad hoc projects and personal logistics for the CEO as needed, with discretion.

Skills

Executive support

Discretion

Organization

Communication

Anticipation

Microsoft Office

Google Workspace

Legal software

Tools

Microsoft Office

Google Workspace

Legal case-management software

Document-management software

Job description

Growing law firm in the Los Angeles area, considered a powerhouse in the field of plaintiff's side wage-and-hour class action litigation, seeks a highly-qualified legal executive to join its expanding team. The firm has a robust caseload, in federal and state courts, against regional, national, and Fortune 500 companies in multiple industries. Focusing on the prosecution of consumer and employment class and representative actions, involving wage-and-hour, unfair business practice, discrimination, and false advertising matters. The firm has recovered over one billion dollars on behalf of hundreds of thousands of employees and consumers in California. Lawyers for Justice was recently named a Global Recognition Awards “Best Workplaces” winner for 2026.

Our firm has a large number of active cases in both state and federal courts throughout California. This is the perfect opportunity to get experience and exposure working with a powerhouse in state and federal plaintiffs-side class action litigation, against regional, national, and Fortune 500 companies in multiple industries.

Our firm is seeking an experienced, highly capable Executive Assistant to support the CEO/Managing Partner. This is a senior support role at the center of growing plaintiff-side employment law firm- the person in this seat keeps the leader of the firm organized, prepared, and focused, and serves as a trusted, discreet point of contact for internal and external stakeholders.

The right candidate has supported a senior executive or managing partner before, operates with exceptional judgment and discretion, and anticipates needs before they arise. The role offers the opportunity to work closely with firm leadership and to become an indispensable part of how the firm runs day to day.

Main Responsibilities:

• Calendar & Scheduling Management: Own and manage the CEO’s calendar —
• scheduling internal and external meetings, client calls, court-related commitments, and firm events; proactively resolving conflicts and protecting the CEO’s time against competing priorities.
• Meeting Preparation & Support: Ensure the CEO is prepared for every meeting and commitment — assembling materials, agendas, and background; coordinating pre-reads; and tracking follow-through on action items.
• Expense & Administrative Processing: Manage expense reports, reimbursements, invoice routing, and related administrative workflows accurately and on time.
• Document & File Management: Organize and maintain confidential records, files, and documents with a high standard of accuracy and security.
• Stakeholder Coordination: Serve as a professional first point of contact for the CEO — liaising with attorneys, staff, clients, and external parties, and ensuring smooth communication and workflow across the firm.
• Special Projects & Personal Logistics: Handle ad hoc projects and time-sensitive personal logistics for the CEO as needed, with reliability and discretion.

Qualifications:

• Experience: 3+ years supporting a senior executive, managing partner, or equivalent principal —ideally in a law firm or professional services environment.
• Discretion: Proven ability to handle confidential and sensitive information with the utmost discretion, judgment, and professionalism.
• Organization: Exceptional organizational and time-management skills, with the ability to manage competing priorities and shifting demands without losing accuracy.
• Communication: Strong written and verbal communication skills; comfortable drafting correspondence on behalf of firm leadership.
• Anticipation: A proactive, anticipatory working style — someone who sees what’s needed before being asked and takes ownership of it.
• Technical Fluency: Proficiency with Microsoft Office and Google Workspace; comfort learning firm systems, including legal case-management and document-management software

Preferred Qualifications:

• Prior experience in a law firm, particularly supporting a partner or firm leader.
• Familiarity with the pace and confidentiality demands of a litigation practice.
• Experience coordinating across multiple offices or a growing organization.

Job Type:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Opportunity for Performance Based Discretionary Bonus & Merit Increases