Executive Assistant to CEO

hireneXus; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

hireneXus in Los Angeles is seeking an experienced Executive Assistant to serve as a trusted partner to the CEO in a fast-paced, relationship-driven ADR services environment. This role goes beyond traditional admin support and requires proactive anticipation of needs and focus on high-value priorities.

The ideal candidate will expertly manage the CEO's calendar, coordinate complex travel, prepare board-level materials, and maintain discretion with confidential information while collaborating

Qualifications

• Experience supporting a CEO or senior executive.
• Strong calendar and travel coordination skills.
• Discretion with confidential information.
• Excellent written and verbal communication.

Responsibilities

• Own and manage the CEO's calendar.
• Coordinate meetings and follow-up actions.
• Arrange domestic travel and itineraries.
• Prepare executive presentations and board materials.
• Track conversations and relationships with judges, mediators, attorneys, and business leaders.
• Prepare briefing materials for meetings.
• Coordinate internal and external communications on behalf of the CEO.
• Partner closely with senior leaders to keep projects moving forward.
• Exercise discretion with confidential information.
• Anticipate issues and proactively solve problems.

Skills

Calendar management

Meeting coordination

Travel planning

Executive support

Research

Communications

Discretion

Problem solving

Tools

Microsoft PowerPoint

MS Office

Job description

This role is with a leading provider of alternative dispute resolution (ADR) services, partnering with many of the nation's most respected retired judges and litigators to help resolve complex legal matters outside of the courtroom. As the company continues to grow, we are seeking a highly capable Executive Assistant to serve as a trusted partner to the CEO.

This is not a traditional administrative support role. We're looking for someone who thrives in a fast-paced executive environment, anticipates needs before they arise, and helps ensure the CEO remains focused on the highest-value priorities.

The Role

The Executive Assistant will manage the day-to-day flow of the CEO's business activities, serving as the central point of coordination across an organization built on relationships with dozens of high-profile legal professionals. Success in this role requires exceptional organization, sound judgment, attention to detail, and the ability to manage multiple competing priorities simultaneously.

While the position is based in the group's Downtown Los Angeles office, the company is open to some flexibility for an exceptional candidate.

Key Responsibilities

• Own and manage the CEO's complex and constantly evolving calendar.
• Coordinate meetings, priorities, and follow-up actions to ensure nothing falls through the cracks.
• Arrange domestic travel and prepare detailed itineraries as needed.
• Prepare executive presentations, PowerPoint decks, and board-level materials.
• Track ongoing conversations, initiatives, and relationships across a large network of judges, mediators, attorneys, and business leaders.
• Conduct research and prepare briefing materials in advance of meetings and strategic discussions.
• Coordinate internal and external communications on behalf of the CEO.
• Partner closely with senior leaders to keep projects and deliverables moving forward.
• Exercise discretion while handling confidential business information.
• Anticipate issues before they arise and proactively solve problems.

The Ideal Candidate

The ideal candidate is more than an exceptional scheduler—they are an extension of the CEO. They are naturally proactive, highly organized, intellectually curious, and able to quickly synthesize information to help the executive stay focused on what matters most. They enjoy bringing order to complexity and take pride in ensuring every detail is thoughtfully managed.

This is an outstanding opportunity for an experienced Executive Assistant who enjoys supporting a dynamic CEO and wants to play a meaningful role within a growing, relationship-driven organization.