Executive Assistant to CEO

All Seniors Foundation

Alhambra (CA)

Hybrid

USD 58,000 - 80,000

Full time

10 days ago

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Benefits offered by this job

Health/dental/vision benefits

401(k) plan

Hybrid schedule

Executive leadership exposure

Professional development

Job summary

All Seniors Foundation in Los Angeles is seeking an Executive Assistant to the CEO who will manage calendars, coordinate board materials, and draft donor communications while ensuring sensitive correspondence is handled discreetly.

This hybrid role offers comprehensive benefits and the chance to work closely with nonprofit leadership shaping Los Angeles senior care. A strong PM mindset and 5+ years supporting C‑suite are valued.

Qualifications

5+ years executive assistant experience, ideally supporting C‑suite.
Exceptional written and verbal communication.
Proficiency with Google Workspace, Microsoft Office, calendar tools, and CRM platforms.
Strong project‑management instincts.
Bachelor’s degree preferred; nonprofit or healthcare experience a plus.

Responsibilities

Manage the CEO’s calendar with precision: external meetings, board commitments, donor visits, internal one‑on‑ones.
Coordinate Board of Directors meetings: agendas, materials, minutes, and follow‑up tracking.
Draft executive correspondence including donor letters, partner outreach, and internal memos.
Prepare presentations and briefing documents for high‑stakes meetings.
Coordinate travel arrangements and expense reporting.
Handle confidential matters with absolute discretion.

Skills

Executive support

Calendar management

Communication

Project management

Calendar tools

CRM platforms

Google Workspace

Microsoft Office

Education

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office

CRM platforms

Calendar tools

Job description

Executive Assistant to CEO – Be the Backbone of Executive Operations

Comprehensive benefits including health, dental, vision, 401(k)

Company: All Seniors Foundation

Location: Los Angeles, CA

About Us

All Seniors Foundation is a 501(c)(3) non-profit committed to improving the quality of life for older adults across Los Angeles County. we provide medical care, in-home support, hospice and palliative care, cancer navigation, and 200+ other free services to qualifying seniors. Every service is delivered at no cost, regardless of insurance status.

Role Overview

As Executive Assistant to the CEO, you will be the trusted right hand to our chief executive — managing calendar, communications, board prep, donor scheduling, and sensitive correspondence. You will be a force multiplier for the CEO’s impact on LA senior care.

Key Responsibilities

Manage the CEO’s calendar with precision: external meetings, board commitments, donor visits, internal one‑on‑ones
Coordinate Board of Directors meetings: agendas, materials, minutes, and follow‑up tracking
Draft executive correspondence including donor letters, partner outreach, and internal memos
Prepare presentations and briefing documents for high‑stakes meetings
Coordinate travel arrangements and expense reporting
Handle confidential matters with absolute discretion

Qualifications

5+ years executive assistant experience, ideally supporting C‑suite
Exceptional written and verbal communication
Proficiency with Google Workspace, Microsoft Office, calendar tools, and CRM platforms
Strong project‑management instincts
Bachelor’s degree preferred; nonprofit or healthcare experience a plus

What We Offer

Competitive salary ($58,000–$80,000)
Direct exposure to nonprofit executive leadership
Comprehensive benefits including health, dental, vision, 401(k)
Professional development for executive support certifications
Hybrid flexibility with some required in‑office days

All Seniors Foundation is an equal-opportunity employer committed to inclusive hiring practices.

What to Expect on the Job

Your week will mix calendar management, meeting coordination, board materials prep, and confidential project work. The role rewards anticipation, organization, and a service mindset — when you do this well, the CEO’s impact compounds dramatically.

Why Work with All Seniors Foundation

All Seniors Foundation has grown over the years because the seniors and families we serve trust us — and that trust is built by the team behind every program. Joining us means working alongside committed professionals, having a stable mission‑driven role, and seeing the real impact of your work every single week.

Competitive pay scaled to LA market rates
Benefits package including paid time off and health coverage for full-time roles
Mission‑driven culture — every role connects directly to senior wellbeing
Tight‑knit team that supports each other across disciplines
Flexible scheduling for many positions

Career Development & Training

we invest in our team. Whether you’re early‑career or seasoned, you’ll have access to continuing education credits, professional certification support, peer mentorship, and clear paths to advance into senior or specialty roles within our organization.

Our Commitment to Inclusive Hiring

All Seniors Foundation is an equal‑opportunity employer. we welcome applicants of every background, identity, and lived experience. Bilingual candidates (Spanish, Korean, Armenian, Mandarin, Tagalog, Russian, and other Los Angeles‑area languages) are especially encouraged to apply.

Role type: Executive Assistant to CEO

Employment type: