Executive Assistant to CCO & Brand Partnerships

Moonbug Entertainment; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan (401k)

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Free Food & Snacks

Wellness Resources

Job summary

Moonbug Entertainment, based in New York, is seeking a proactive Executive Assistant to support the Chief Creative Officer and VP of Brand Partnerships. This hybrid role involves administrative tasks, office management, and cross-department coordination. The ideal candidate will have at least three years of experience in a similar role, be proficient with AI tools for efficiency, and demonstrate exceptional communication and multitasking skills. This position offers a chance to work within a creative environment at a leading children's entertainment company.

Qualifications

• 3 years of experience in executive support, office management, or project coordination.
• Previous on-desk assistant experience at a talent agency is strongly preferred.
• Strong interest or proficiency in using AI tools to drive efficiencies.
• Exceptional multitasking skills with a “no task too small” mentality.
• Excellent written and verbal communication skills.
• Experience coordinating complex travel logistics and events.

Responsibilities

• Provide direct administrative support to executives with calendar management and travel coordination.
• Serve as a liaison between executives and stakeholders.
• Research and integrate AI tools to automate tasks.
• Manage logistics for internal meetings and company events.
• Oversee daily NY office operations and vendor management.

Skills

Executive support

Office management

AI tools proficiency

Multitasking

Communication skills

Google Workspace mastery

Travel logistics coordination

Tools

Google Workspace

Microsoft Office

Asana

Slack

Monday.com

Job description

Moonbug Entertainment, based in New York, is seeking a proactive Executive Assistant to support the Chief Creative Officer and VP of Brand Partnerships. This hybrid role involves administrative tasks, office management, and cross-department coordination. The ideal candidate will have at least three years of experience in a similar role, be proficient with AI tools for efficiency, and demonstrate exceptional communication and multitasking skills. This position offers a chance to work within a creative environment at a leading children's entertainment company.