Executive Assistant to C‑Suite & Office Culture Catalyst

Lever, Inc.; Salt Lake City (UT); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Flexible time off

Extended health benefits

401k matching

Dog-friendly office

Office lunches

Job summary

Thinkingbox in Salt Lake City is seeking an organized, positive Executive Assistant to support senior leadership and keep day-to-day operations running smoothly. You’ll help coordinate internal initiatives, manage calendars, and foster a connected workplace in a fast-paced creative environment.

Responsibilities span executive support, office coordination, project coordination, culture and events, and general administrative tasks.

Qualifications

• Experience in office coordination or administrative roles.
• Excellent written and verbal communication skills.
• Comfortable in a fast-paced creative environment.

Responsibilities

• Executive Assistant Support: Manage calendars for the COO and CCO; coordinate travel, meetings, and follow ups; assist with research and admin tasks.
• Office Coordination: Greet visitors; answer phones; keep a clean, stocked office; coordinate vendors; onboard new hires.
• Project Coordination: Support multiple internal projects; prepare documents and meeting materials; collaborate across departments.
• Culture and Events: Foster a positive office culture; plan team lunches, events, and celebrations; coordinate outings and community activities; partner with People & Culture.
• Administrative Support: Track expenses; order supplies; handle general admin tasks as needed.

Skills

Calendar management

Executive support

Communication

Multitasking

Proactive problem solving

Job description

Thinkingbox in Salt Lake City is seeking an organized, positive Executive Assistant to support senior leadership and keep day-to-day operations running smoothly. You’ll help coordinate internal initiatives, manage calendars, and foster a connected workplace in a fast-paced creative environment.

Responsibilities span executive support, office coordination, project coordination, culture and events, and general administrative tasks.