Executive Assistant to C-Suite - Nonprofit Governance

Hazelden Betty Ford Foundation; Rancho Mirage (CA); On-site; USD 39,000 - 56,000; Full time

Job summary

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. This position supports two C‑suite executives with complex calendars and board committee logistics, ensuring accurate materials and confidential governance records.

You will coordinate meetings, maintain systems, and track decisions with discretion and professional judgment. Ideal candidates bring 4+ years of senior‑level administrative support, strong Microsoft 365 skills, and a

Qualifications

• Associate degree or equivalent experience.
• 4+ years of executive support experience.
• Proficiency in Microsoft 365 applications.
• Strong written and verbal communication skills.
• Experience preparing presentations, reports, agendas, and meeting materials.
• Ability to manage complex scheduling with changing priorities.
• Must pass a state/license specific background check.

Responsibilities

• Provide executive administrative and operational support to two C-suite executives.
• Coordinate board committee(s) and leadership meeting logistics.
• Prepare confidential materials and governance records.
• Maintain organized systems and track decisions and follow‑through.
• Demonstrate mission‑aligned service and confidentiality in a dynamic environment.

Skills

Executive support

Calendar management

Communication

Meeting coordination

Discretion & confidentiality

Education

Associate degree in business administration, healthcare administration, communications, or related field

Bachelor’s degree in business, healthcare administration, or related field

Tools

Microsoft 365

Job description

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. This position supports two C‑suite executives with complex calendars and board committee logistics, ensuring accurate materials and confidential governance records.

You will coordinate meetings, maintain systems, and track decisions with discretion and professional judgment. Ideal candidates bring 4+ years of senior‑level administrative support, strong Microsoft 365 skills, and a