Executive Assistant

Hazelden Betty Ford Foundation; Rancho Mirage (CA); On-site; USD 39,000 - 56,000; Full time

Job summary

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. This position supports two C‑suite executives with complex calendars and board committee logistics, ensuring accurate materials and confidential governance records.

You will coordinate meetings, maintain systems, and track decisions with discretion and professional judgment. Ideal candidates bring 4+ years of senior‑level administrative support, strong Microsoft 365 skills, and a

Qualifications

• Associate degree or equivalent experience.
• 4+ years of executive support experience.
• Proficiency in Microsoft 365 applications.
• Strong written and verbal communication skills.
• Experience preparing presentations, reports, agendas, and meeting materials.
• Ability to manage complex scheduling with changing priorities.
• Must pass a state/license specific background check.

Responsibilities

• Provide executive administrative and operational support to two C-suite executives.
• Coordinate board committee(s) and leadership meeting logistics.
• Prepare confidential materials and governance records.
• Maintain organized systems and track decisions and follow‑through.
• Demonstrate mission‑aligned service and confidentiality in a dynamic environment.

Skills

Executive support

Calendar management

Communication

Meeting coordination

Discretion & confidentiality

Education

Associate degree in business administration, healthcare administration, communications, or related field

Bachelor’s degree in business, healthcare administration, or related field

Tools

Microsoft 365

Job description

Responsibilities

**The ideal candidate must be commutable to our MN locations.**

The Executive Assistant is a trusted, highly organized administrative partner who provides professional administrative and operational support to a minimum of two C‑suite executives, their leadership team, and assigned executive Board committee activities. This position enables executive effectiveness and sound governance by managing complex calendars and logistics; coordinating board committee(s), and leadership meetings; preparing accurate, polished, and confidential materials; maintaining governance records, organized systems; and tracking decisions, commitments, and follow‑through. The position requires strong judgment, discretion, confidentiality, attention to detail, and the ability to anticipate needs, manage competing priorities, and provide collaborative, mission‑aligned support in a dynamic executive environment. This role requires sound judgment, discretion, professionalism, and a strong commitment to confidentiality, mission‑aligned service, and collaborative support in a dynamic executive environment.

• Executive Administrative & Operational Support – Assigned C‑Suite Executives
• Project, Meeting & Executive Support as Directed by Assigned C‑Suite Executives
• Other Duties & Responsibilities:
  • Build effective working relationships with executive assistants, administrative professionals, leaders, and department partners to provide coordinated and consistent administrative support.
  • Demonstrate mission‑aligned service by maintaining awareness of Foundation programs, services, values, and expectations and communicating respectfully with stakeholders. Apply organizational records management, privacy, security, and confidentiality policies and procedures in daily work.
  • Use technology and productivity tools, including approved AI tools when applicable, in a responsible manner that protects confidentiality and data security.
  • Maintain awareness of the Foundation’s programs, services, and recovery‑oriented mission to support respectful and informed communication with stakeholders.

Qualifications

Required Qualifications

• Associate degree in business administration, healthcare administration, communications, or related field; or equivalent combination of education and related experience.
• 4+ years of directly related administrative support experience, preferably supporting executives, C‑suite leaders, or comparable senior leaders in a complex organization.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint/OneDrive, with the ability to prepare polished and accurate materials.
• Strong written and verbal communication skills, attention to detail, and ability to represent multiple executives and their departments professionally.
• Demonstrated experience preparing presentations, reports, agendas, meeting materials, and other department communications.
• Demonstrated ability to manage complex scheduling, multiple executive priorities, deadlines, and frequent change with accuracy, responsiveness, and professionalism.
• Must satisfactorily pass a state/license specific background check (PLY, CC, MG, CHAS, HS, FL, NY)

Preferred Qualifications

• Experience supporting a governing board, board committees, or executive leadership committees.
• Bachelor’s degree in business, healthcare administration, communications, or related field.
• Experience supporting C‑suite executives in a healthcare, nonprofit, behavioral health, legal, finance, compliance, human resources, or other mission‑driven or highly regulated environment; experience coordinating executive meetings, department projects, or events.

Overview

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. It is also one of the most mission‑driven places you will find. The Hazelden Betty Ford Foundation team is passionate about providing hope and ultimately healing. As a living, growing and evolving institution, the Hazelden Betty Ford Foundation is – at our core – a people‑powered organization. Hazelden Betty Ford Foundation is comprised of 1600+ employees, seventeen treatment sites and produces $190 million dollars in annual revenue. This exemplary organization serves nearly 25,000 people annually and is committed to provide hope and healing for those experiencing addiction to alcohol and other drugs.

What makes this organization unique is its total ecosystem approach to prevention, education, research, advocacy and treatment. All of the parts of the organization work together to inform, develop and deliver evidence‑based practices that help people reclaim their futures and restore their hope.

Being "a best place to work" is a strategic goal of Hazelden Betty Ford Foundation and it's a goal that every employee plays an active role in helping to achieve. Our culture is a reflection of how encouraged and energized we each feel about contributing our ideas and performing to our greatest ability. Join us and do meaningful work.

We deeply value our employees. Working at Hazelden Betty Ford Foundation includes a comprehensive benefits package, including:

• Competitive Health, Dental and Vision Plans
• Retirement savings plan with employer match
• Paid time‑off
• Tuition reimbursement

The Hazelden Betty Ford Foundation is proud to be an equal opportunity and affirmative action employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Salary new (max and min)

USD $28.09 - USD $40.93 /Hr.