Executive Assistant to C‑Suite Leaders | Onsite

Eccalon LLC; Hanover (MD); On-site; USD 55,000 - 85,000; Full time

Job summary

Eccalon is seeking an Executive Assistant in Hanover, MD to provide high‑level administrative support to senior leadership. The role requires discretion, superb organization, and the ability to manage competing priorities in a fast‑paced environment.

You will manage calendars, coordinate meetings and travel, prepare briefing materials, handle confidential information, and support cross‑functional teams. 3+ years of executive assistance experience is required.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to work independently and proactively anticipate executive needs.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and virtual meeting tools.
• Ability to adapt quickly in a dynamic, fast-changing environment.
• Experience supporting C-suite or executive leadership.
• Experience coordinating across multiple locations or time zones.

Responsibilities

• Manage complex, high-volume calendars and scheduling.
• Serve as primary contact for internal and external stakeholders.
• Coordinate in-person, virtual, and hybrid meetings with agendas and logistics.
• Arrange domestic and international travel, including itineraries and documentation.
• Prepare briefing materials, presentations, reports, and meeting notes.
• Handle confidential information with discretion.
• Process expense reports and reconcile corporate cards.
• Screen and prioritize emails, calls, and requests; ensure timely responses.
• Support cross-functional communication across teams.
• Assist with special projects and additional admin duties.

Skills

Executive support

Organizational skills

Communication

Discretion and judgment

Proactive/independent work

Time management

Adaptability

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Virtual meeting tools

Job description

Eccalon is seeking an Executive Assistant in Hanover, MD to provide high‑level administrative support to senior leadership. The role requires discretion, superb organization, and the ability to manage competing priorities in a fast‑paced environment.

You will manage calendars, coordinate meetings and travel, prepare briefing materials, handle confidential information, and support cross‑functional teams. 3+ years of executive assistance experience is required.