Senior Executive Assistant to C-Suite | Global Ops

Eccalon LLC; Detroit (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Eccalon LLC in Detroit, MI is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. The role requires discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, travel, meetings (in-person, virtual, and hybrid), prepare briefing materials, and serve as a trusted partner to executives. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to work independently and proactively anticipate executive needs.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.

Responsibilities

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation
• Prepare briefing materials, presentations, reports, and meeting notes
• Handle sensitive information with the highest level of confidentiality and discretion
• Process expense reports and reconcile corporate credit cards
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through
• Support cross-functional communication and coordination across teams and departments
• Assist with special projects and additional administrative duties as assigned

Skills

Calendar management

Executive support

Communication

Time management

MS Office proficiency

Tools

Microsoft Office

Virtual meeting tools

Job description

Eccalon LLC in Detroit, MI is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. The role requires discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, travel, meetings (in-person, virtual, and hybrid), prepare briefing materials, and serve as a trusted partner to executives. Proficiency in Microsoft Office and strong communication are essential.