Executive Assistant to C-Suite | Global Calendar & Ops

dentsu; New York (NY); On-site; USD 83,000 - 110,000; Full time

Job summary

Dentsu in New York is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to C-suite executives in a fast-paced, global agency.

The role requires discretion, exceptional organization, and strong communication while coordinating complex calendars, international travel, meeting prep, budgets, and vendor relationships.

You will partner across teams to optimize executive time and ensure seamless execution of priorities and events.

Qualifications

• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Strong written and verbal communication skills — clear, concise, and professional.
• Superior interpersonal and relationship-building skills with cross-cultural communication across time zones.

Responsibilities

• Manage complex calendars across multiple time zones and adapt to last-minute changes.
• Plan and manage extensive domestic and international travel, including visas and itineraries.
• Prepare for meetings with agendas, briefings and follow-up actions.
• Manage expense reporting, budgets, and vendor relationships with confidentiality.
• Coordinate executive meetings, offsites, town halls, and client events.

Skills

Calendar management

Communication

Discretion

Interpersonal skills

Emotional intelligence

Multitasking

Education

Bachelor’s degree

Tools

Microsoft 365

Teams

Zoom

Concur

Job description

Dentsu in New York is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to C-suite executives in a fast-paced, global agency.

The role requires discretion, exceptional organization, and strong communication while coordinating complex calendars, international travel, meeting prep, budgets, and vendor relationships.

You will partner across teams to optimize executive time and ensure seamless execution of priorities and events.