Senior Executive Assistant | AI-Enhanced Ops & Calendar

Jobicy; United States; Remote; USD 70,000 - 120,000; Full time

Job summary

Kaseya is seeking a proactive, highly organized Executive Assistant to support a senior executive in a fast‑paced, high‑growth tech environment. You will manage a demanding calendar, coordinate travel, and prepare communications using AI tools to improve efficiency and decision-making.

You will collaborate with senior leadership and stakeholders, handling confidential information with discretion and ensuring timely execution of initiatives.

Qualifications

• 5–8 years of experience as an Executive Assistant or in a similar administrative support role.
• Experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization.
• Proven ability to anticipate executive needs and drive follow-through.
• Strong organizational and time-management skills with complex calendars and multiple stakeholders.
• Experience using AI-powered tools to improve efficiency and quality of work.
• Familiarity with generative AI tools for meeting summaries, research, content creation, or administrative support.
• Ability to evaluate AI-generated content for accuracy and protect confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Provide proactive administrative and operational support to a senior executive.
• Manage a complex and dynamic executive calendar, ensuring alignment with priorities and high-value activities.
• Anticipate scheduling conflicts and prepare materials before meetings.
• Coordinate meeting logistics, agendas, pre-reads, and presentations.
• Organize executive leadership, Board, and investor meetings and engagements.
• Track decisions and commitments, following up to ensure accountability.
• Coordinate domestic and international travel with detailed itineraries.
• Draft, edit, and coordinate executive communications and materials.
• Leverage AI-powered tools to assist meeting prep, summaries, and task tracking.

Skills

Organizational skills

Time management

Communication

Independent work

Problem-solving

Attention to detail

AI tools familiarity

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Zoom

AI productivity tools

Job description

Kaseya is seeking a proactive, highly organized Executive Assistant to support a senior executive in a fast‑paced, high‑growth tech environment. You will manage a demanding calendar, coordinate travel, and prepare communications using AI tools to improve efficiency and decision-making.

You will collaborate with senior leadership and stakeholders, handling confidential information with discretion and ensuring timely execution of initiatives.