Executive Assistant to C-Level Leaders | Space Tech Scale-Up

Northwood Space; Los Angeles (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Northwood Space in Los Angeles is seeking an Executive Assistant to support our C-level leadership. You will manage schedules, draft communications, and coordinate high-impact initiatives in a fast-growing space tech company.

The role requires discretion, organization, and the ability to anticipate needs. Proficiency with Google Workspace, Slack, and Notion is essential, and you will liaise with internal teams and external partners.

Qualifications

• Minimum 4 years experience as an Executive Assistant or supporting C-level executives in a fast-paced environment.
• Strong ability to manage multiple priorities with high discretion and professionalism.
• High proficiency with productivity tools (Google Suite, Slack, Notion, etc.).
• Ability to anticipate needs and proactively solve problems.

Responsibilities

• Manage inboxes and communicate on behalf of the executives while staying confidential and professional at all times.
• Manage complex calendars for the CEO, CTO and CRO, ensuring seamless scheduling of meetings, travel, and key engagements.
• Serve as a liaison between executives, internal teams, and external stakeholders, ensuring effective communication and follow-ups.
• Proactively organize and prioritize daily workload.
• Prepare meeting agendas, briefings, and materials to support decision-making and strategic discussions.
• Draft and proofread correspondence, ensuring clarity and professionalism in all communications.

Skills

Executive support

Calendar management

Communication

Discretion

Productivity tools

Tools

Google Suite

Slack

Notion

Job description

Northwood Space in Los Angeles is seeking an Executive Assistant to support our C-level leadership. You will manage schedules, draft communications, and coordinate high-impact initiatives in a fast-growing space tech company.

The role requires discretion, organization, and the ability to anticipate needs. Proficiency with Google Workspace, Slack, and Notion is essential, and you will liaise with internal teams and external partners.