Executive Assistant to AVP, Facilities | Strategic Support

University of Rhode Island; Kingston (RI); On-site; USD 60,000 - 65,000; Full time

Job summary

University of Rhode Island is seeking an Executive Assistant I in the Facilities Group to provide high-level administrative support to the Associate Vice President. The role involves managing the AVP's schedule, arranging meetings, coordinating events, and handling sensitive information with discretion on a day-to-day basis.

The position requires a minimum of three years of administrative experience, strong communication skills, and proficiency with common office software.

Qualifications

• Three years of progressively responsible experience in administrative support within a complex professional environment.
• Proficiency with word processing, spreadsheets, databases, and scheduling software.
• Demonstrated interpersonal and written and verbal communication skills.
• Experience in organizing, coordinating, and supervising support staff.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work effectively in a culturally diverse environment.

Responsibilities

• Provide executive support to the AVP of Facilities, including managing schedules and coordinating appearances.
• Plan and host events; arrange meetings and travel; prepare and maintain documents and spreadsheets.
• Develop presentations, speeches and related materials for departmental initiatives.
• Coordinate committee meetings, agendas, materials, notes, and follow-ups.
• Monitor budgets and assist with HR documentation and real estate transactions as needed.
• Supervise and train support staff; monitor workload and performance.
• Serve as a liaison with internal and external stakeholders with tact and discretion.

Skills

Time management

Organizational skills

Prioritization

Word processing

Spreadsheets

Databases

Scheduling software

Interpersonal communication

Written/verbal communication

Staff supervision

Confidentiality

Diversity awareness

Education

High school diploma

Associate's or Bachelor's Degree

Tools

PeopleSoft

Job description

University of Rhode Island is seeking an Executive Assistant I in the Facilities Group to provide high-level administrative support to the Associate Vice President. The role involves managing the AVP's schedule, arranging meetings, coordinating events, and handling sensitive information with discretion on a day-to-day basis.

The position requires a minimum of three years of administrative experience, strong communication skills, and proficiency with common office software.