Executive Assistant II

University of Rhode Island; Kingston (RI); On-site; USD 70,000 - 73,000; Full time

Job summary

The University of Rhode Island in Kingston, RI, invites applications for an Executive Assistant II in Professional Staff to support the Vice President for Community, Equity and Diversity. This in-person role works on the Kingston campus and serves as a key liaison with units, stakeholders, and partners to optimize administrative workflows.

Responsibilities include administrative and operations support, budget and travel tasks, calendar coordination, communications, event support, and supervision

Responsibilities

• Administrative and Operations Support: Answer phones, greet visitors, disseminate information; maintain organized, confidential filing; track deliverables and deadlines; follow up on action items and monitor outstanding tasks.
• Budget and Fiscal Support: Assist in the preparation and administration of the CED budget(s); prepare spreadsheets and financial documents; support purchasing and travel processes.
• Calendar Coordination and Meeting Support: Manage VP's calendar; prepare agendas and briefing documents; disseminate materials; take and distribute minutes.
• Communications: Support marketing and outreach; create/update public facing materials; gather data; manage CED website for accuracy and brand alignment.
• Event Support: Support CED events; coordinate AV needs, catering, room setup and materials.
• Student Leadership Development: Hire and supervise student workers.
• Other Duties: Occasional evening, weekend, or overtime work may be required.

Job description

Executive Assistant II

Posting Number: SF02207

Position Type: Professional Staff

Union: Non-Union Non-Classified Staff

Pay Grade Level: Grade Level: 8

Pay Grade Range: Salary Hiring Range: $70,000 - $72,500

Department: Community Equity and Div.

Campus Location: Kingston

Job Description Summary

About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

Position overview

The position is an in-person work schedule.

POSITION SUMMARY: Provide assistance to the Vice President (VP) for Community, Equity and Diversity (CED). Serve as a key liaison between the VP, Assistant Vice President (AVP), units within the office, university stakeholders, and external partners. Develop and implement administrative systems and procedures that optimize workflow. Exercise judgment on routine administrative decisions and elevate complex issues appropriately.

Duties and Responsibilities

KEY DUTIES AND RESPONSIBILITIES:

• Administrative and Operations Support: Answer phones, greet visitors, and disseminate information to a diverse constituency. Handle information, and timely draft, respond to, and process written materials. Maintain organized, confidential filing system. Track and proactively manage deliverables and deadlines; provide timely follow-up on action items and monitor the completion of outstanding tasks. Assist with all matters related to the office, ensuring coordinated, professional, and efficient operations.
• Budget and Fiscal Support: In consultation with the VP, assist in the preparation and administration of the CED budget(s). Prepare spreadsheets and financial documents. Support purchasing and procurement processes including but not limited to handling orders for goods and services, making travel arrangements, submitting travel and expense reports submission, and related tasks.
• Calendar Coordination and Meeting Support: Effectively manage and arrange VP's calendar, including responding to routine and last-minute meeting requests for the VP and AVP. Prepare meeting materials, including agendas and briefing documents, by researching, compiling, and synthesizing relevant information. Maintain files, disseminate meeting materials, and take and distribute minutes.
• Communications: Support marketing and outreach efforts. Create and update public facing materials including slide decks, presentations, and other materials. Support compilation and publication of ad hoc and annual reports, presentations, community updates, and information. Gather data through various sources. Benchmark nationally as needed. Manage and maintain CED website, ensuring accuracy, accessibility, and alignment with URI brand and digital standards.
• Event Support: Support CED events, including meetings, conferences, retreats, and annual programs. Coordinate AV needs, catering (with attention to dietary requirements), room setup and materials preparation for meetings and events.
• Student Leadership Development: Hire and supervise student workers.
• OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as assigned. Occasional evening, weekend, or overtime work may be required.

LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers, word processing, database, spreadsheet, and scheduling software; website development and maintenance, videoconference, and collaboration platforms (Teams, Webex, etc.); Microsoft Office Suite, Google Suite.

Posting Date: 09/10/2026