Executive Assistant to AVP, Facilities (In-Person)

The University of Rhode Island; Kingston (RI); Sur place; USD 60 000 - 65 000; Plein temps

Résumé du poste

The University of Rhode Island is seeking an Executive Assistant to the Associate Vice President of Facilities in Kingston. This role provides high-level administrative support, coordinates events, manages confidential information, and liaises with internal and external stakeholders.

Responsibilities include calendar management, travel arrangements, budget assistance, and supervision of support staff. In-person work at URI Kingston campus is required, with a focus on service and discretion.

Qualifications

• High school diploma and progress responsibilities in a complex professional environment.
• Demonstrated time management and organizational skills.
• Proficiency with word processing, spreadsheet, database, and scheduling software.
• Demonstrated ability to maintain confidentiality and work with diverse groups.

Responsabilités

• Assist the AVP in carrying out administrative responsibilities; research and troubleshoot issues at the department level.
• Provide confidential administrative services, including arranging meetings, typing reports, and travel arrangements.
• Develop and prepare presentations, speeches, and related materials for departmental initiatives.
• Plan and coordinate events, meetings, and conferences; support outreach efforts.
• Coordinate committee meetings, agendas, materials, and follow-ups.
• Manage calendars and travel for AVP and senior leadership.
• Answer phones, greet visitors, and interact with a diverse constituency.
• Assist in budget development, monitoring, and record keeping.

Connaissances

Time management

Organizational skills

Prioritization

Interpersonal communication

Confidentiality

Staff supervision

Formation

High school diploma

Associate’s or Bachelor’s Degree

Outils

PeopleSoft

Description du poste

The University of Rhode Island is seeking an Executive Assistant to the Associate Vice President of Facilities in Kingston. This role provides high-level administrative support, coordinates events, manages confidential information, and liaises with internal and external stakeholders.

Responsibilities include calendar management, travel arrangements, budget assistance, and supervision of support staff. In-person work at URI Kingston campus is required, with a focus on service and discretion.