Executive Assistant to AI Research & Investments Leaders

Astera Institute; California; On-site; USD 80,000 - 100,000; Full time

Job summary

Astera Institute seeks an organized, proactive Administrative Assistant to support two senior leaders in Emeryville, CA. You will manage calendars, travel, onboarding, and research logistics while contributing to broader operations as a member of Astera's ops team reporting to the People Operations Manager.

This AI-forward role involves coordinating researchers, collaborators, and external partners, with opportunities to grow as the role evolves, embracing discretion and startup mentality.

Qualifications

• Cultural alignment with startup and mission-driven environment.
• Ability to manage competing priorities across two leaders with poise.

Responsibilities

• Executive Support (80%): manage complex, multi-timezone calendars and travel.
• Coordinate onboarding logistics for new team members and equipment.
• Support research and investments teams with meeting coordination and materials.
• Maintain organized files, vendor relations, and budget tracking for programs.

Skills

Prioritization

Organizational skills

Communication

Proactive

Start-up mindset

Discretion

Growth mindset

Problem solving

Mission-driven

Job description

Astera Institute seeks an organized, proactive Administrative Assistant to support two senior leaders in Emeryville, CA. You will manage calendars, travel, onboarding, and research logistics while contributing to broader operations as a member of Astera's ops team reporting to the People Operations Manager.

This AI-forward role involves coordinating researchers, collaborators, and external partners, with opportunities to grow as the role evolves, embracing discretion and startup mentality.