Executive Assistant (Temporary)

Divergent PR, LLC; West Hollywood (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Divergent PR, LLC is seeking a proactive Executive Assistant to support the CEO in West Hollywood. You will manage calendars, coordinate travel for events, prepare meeting materials, and track deadlines across campaigns with a discreet, professional touch.

Ideal candidates have 2+ years supporting a senior executive in entertainment or agency settings, exceptional organizational skills, and strong written/verbal communication.

Qualifications

• 2+ years of experience supporting a senior executive, ideally in entertainment, PR, or an agency setting.
• Exceptional organizational skills and strong attention to detail.
• Clear, polished written and verbal communication.
• Sound judgment and discretion with confidential client and talent information.
• The ability to stay calm and adaptable when priorities shift quickly.
• A proactive mindset and the ability to anticipate needs before they arise.
• Proficiency in Google Workspace, Microsoft 365, etc.
• Availability for occasional evenings and weekends around events and awards season

Responsibilities

• Manage the CEO’s calendar, scheduling meetings and prioritizing time
• Oversee the CEO’s inbox, flagging urgent items and drafting responses
• Plan and coordinate travel for festivals, screenings, and awards season
• Prepare agendas, briefing materials, and follow-ups for meetings
• Track deadlines and open items across campaigns and business priorities
• Support events and screenings, including RSVPs, guest lists, and logistics
• Process expense reports and invoices, and coordinate with vendors
• Serve as a professional, discreet point of contact for clients, talent representatives, and studios
• Support special projects as needed

Skills

Experience coordinating for a senior"

Tools

Google Workspace

Microsoft 365

Job description

What you'll do:

• Manage the CEO’s calendar, scheduling meetings and prioritizing time
• Oversee the CEO’s inbox, flagging urgent items and drafting responses
• Plan and coordinate travel for festivals, screenings, and awards season
• Prepare agendas, briefing materials, and follow-ups for meetings
• Track deadlines and open items across campaigns and business priorities
• Support events and screenings, including RSVPs, guest lists, and logistics
• Process expense reports and invoices, and coordinate with vendors
• Serve as a professional, discreet point of contact for clients, talent representatives, and studios
• Support special projects as needed

What you'll bring:

• 2+ years of experience supporting a senior executive, ideally in entertainment, PR, or an agency setting
• Exceptional organizational skills and strong attention to detail
• Clear, polished written and verbal communication
• Sound judgment and discretion with confidential client and talent information
• The ability to stay calm and adaptable when priorities shift quickly
• A proactive mindset and the ability to anticipate needs before they arise
• Proficiency in Google Workspace, Microsoft 365, etc.
• Availability for occasional evenings and weekends around events and awards season