Executive Admin to Chief of Staff – Onsite in Pleasanton

STN, Inc.; Pleasanton (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Coverage – Medical, Dental &amp

FSA Health and Dependent Care

401(k) Plan

Unlimited Paid Time Off (PTO)

Holidays Paid

Cell Phone Allowance

Collaborative, growth‑driven culture

Job summary

STN, Inc. is seeking an Executive Administrator to directly support the Chief of Staff in Pleasanton, California, onsite. The role blends executive assistance with hands-on cross‑functional project support.

You will manage calendars, communications, travel, and meeting logistics, coordinate across legal, finance, HR, and operations, and help maintain confidential information with discretion in a fast‑growing tech company.

Qualifications

• 3+ years of experience as an Executive Assistant or equivalent coordination role.
• Exceptional organizational and time-management skills with attention to detail.
• Strong written and verbal communication skills.
• High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Sound judgment and ability to handle confidential information with integrity.
• Proactive ownership mindset and ability to anticipate needs.

Responsibilities

• Track action items, deadlines, and deliverables across multiple concurrent projects and initiatives, following up with stakeholders to stay on schedule.
• Build and maintain project trackers, status dashboards, checklists, and timelines; flag risks and dependencies for the Chief of Staff.
• Coordinate cross-functional workstreams across legal, finance, HR, and operations; ensure teams have what they need to deliver.
• Prepare, format, and organize documents, presentations, spreadsheets, and reports; draft initial versions for review.
• Maintain organized filing systems and shared workspaces for contracts, vendor records, and project files.
• Conduct research, gather data, and assemble briefing materials to support decision-making and meeting prep.
• Help manage recurring operational processes and propose improvements over time.

Skills

Organization

Communication

Discretion

Proactivity

Calendar management

Tools

Microsoft 365

Job description

STN, Inc. is seeking an Executive Administrator to directly support the Chief of Staff in Pleasanton, California, onsite. The role blends executive assistance with hands-on cross‑functional project support.

You will manage calendars, communications, travel, and meeting logistics, coordinate across legal, finance, HR, and operations, and help maintain confidential information with discretion in a fast‑growing tech company.