Executive Assistant, Strategy & Ops

Universal Music Group; New York (NY); On-site; USD 40,520 - 45,000; Full time

Job summary

Universal Music Group in New York is seeking an Administrative Assistant to provide high-level administrative support to the Chief Strategy Officer, manage complex calendars, coordinate meetings, arrange travel, and handle expense reporting.

You will support leadership across Advertising, Creator and Content Network, preparing agendas, tracking budgets, and assisting with events and strategic initiatives as priorities evolve.

Qualifications

• 1–2+ years of executive or administrative support experience.
• Exceptional organizational and time management skills.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office and Google Workspace.
• Experience managing complex executive calendars and travel arrangements.

Responsibilities

• Provide high-level administrative support to the Chief Strategy Officer; manage complex calendars and coordinate meetings across departments.
• Coordinate meetings with labels, executives, and external partners while balancing shifting priorities.
• Prepare and update tracking documents for Content, Creator and Advertising campaigns; prepare agendas and follow-up items.
• Process expense reports and invoices; track department budgets and vendor paperwork.
• Assist in planning team meetings, offsites, executive presentations and special events; provide project support as priorities evolve.

Skills

Executive support

Calendar management

Communication

Discretion

Office software

Tools

Microsoft Office

Google Workspace

Job description

Universal Music Group in New York is seeking an Administrative Assistant to provide high-level administrative support to the Chief Strategy Officer, manage complex calendars, coordinate meetings, arrange travel, and handle expense reporting.

You will support leadership across Advertising, Creator and Content Network, preparing agendas, tracking budgets, and assisting with events and strategic initiatives as priorities evolve.