Administrative Assistant, Strategy

600 UMG Recordings Inc; New York (NY); On-site; USD 40,520 - 45,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vis

Mental health coverage (out-patient)

Fertility coverage

Wellbeing reimbursements

Student Loan Repayment Assistance

401(k) with employer contributions

Flexible PTO

Winter Break

Job summary

Universal Music Group in New York is seeking an enthusiastic Administrative professional to support the Chief Strategy Officer and senior leadership. You will manage complex calendars, coordinate cross-functional meetings, and prepare materials for executive reviews.

The role requires 1–2+ years of administrative experience, exceptional organization, and a proactive, service-oriented mindset. This on-site position offers comprehensive benefits and a dynamic, creative work environment in the

Qualifications

• 1–2+ years of executive or administrative support experience in a fast-paced environment.
• Excellent organizational and time management skills with multiple priorities.
• Outstanding written and verbal communication, with strong attention to detail.

Responsibilities

• Provide high-level administrative support to the Chief Strategy Officer and leadership teams.
• Manage complex calendars, travel arrangements, and expense reporting.
• Coordinate meetings across departments and external partners.
• Prepare agendas, materials, and follow-up actions for executive meetings.
• Track budgets, vendor paperwork, and procurement documents.

Skills

Executive support

Calendar management

Communication

Discretion/confidentiality

Organization/time management

MS Office / Google Workspace

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Google Workspace

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How you'll CREATE:

• Provide high-level administrative support to the Chief Strategy Officer, complex calendar management, meeting coordination, travel arrangements, expense reporting and more.
• Support day-to-day administrative needs for the Advertising, Creator and Content Network leadership teams.
• Coordinate meetings across multiple departments, labels, and external partners while balancing shifting priorities and competing schedules.
• Prepare and update tracking documents for Content, Creator and Advertising Campaigns.
• Prepare agendas, meeting materials, and follow-up action items for executive meetings and strategic initiatives.
• Process expense reports and invoices accurately and in a timely manner.
• Track department budgets, vendor paperwork, purchase orders, and administrative documentation as needed.
• Assist in planning team meetings, offsites, executive presentations, and special events.
• Provide additional project support and administrative assistance as business priorities evolve.

Bring your VIBE:

• 1-2+ years of executive or administrative support experience, preferably in music, media, entertainment, advertising, or a fast-paced corporate environment.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects simultaneously.
• Outstanding written and verbal communication skills.
• Strong attention to detail and follow-through.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace.
• Experience managing complex executive calendars and travel arrangements.
• Comfortable working independently while collaborating across multiple teams.
• Positive, adaptable attitude with a proactive, service-oriented mindset.
• Ability to remain calm under pressure and respond effectively to changing priorities.
• Passion for music, culture, digital media, and innovation.

Perks Playlist:

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer:

This job description only provides an overview of job responsibilities that are subject to change.

Equal Opportunity Employer:

Universal Music Group is an Equal Opportunity Employer.

E-Verify:

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

Job Category and Salary:

Job Category: Administrative

Salary Range: $40,520-$45,000