Executive Finance Assistant to CFO & SVP (Hybrid)

600 UMG Recordings Inc; California (MO); Hybrid; USD 49,520 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental and vis

Wellbeing reimbursements

Student loan repayment assistance

401(k) with vesting

Flexible PTO and holidays

Job summary

Universal Music Group (UMG) seeks an Executive Assistant to the US CFO and SVP Finance in Santa Monica, CA. The role supports senior leadership with discretion and tight calendars, four days in the office per week, and cross-functional collaboration with Finance and other departments.

The ideal candidate brings at least five years of executive support experience, proficiency in Outlook, Excel, PowerPoint, and experience in the music or entertainment industry is highly valued.

Qualifications

• Minimum 5 years of experience supporting a high-level executive with discretion and confidentiality.
• Experience supporting more than one executive is ideal and departmental coordination preferred.
• Administrative experience in finance, accounting or similar is highly valued.
• Strong written and verbal communication with a customer-service mindset.

Responsibilities

• Heavy calendar management (Outlook), arranging meetings and conference calls via phone, Zoom, and email.
• Proactively prepare for and remind executives of upcoming meetings.
• Exercise discretion when answering calls and interrupting meetings.
• Coordinate and prioritize incoming requests, including facilitating time-sensitive approvals.
• Work closely with other assistants to facilitate general workflow.
• Book travel, accommodations, car service and restaurant reservations as needed.
• Prepare and process expense reports.
• Book conference rooms and handle associated food services, facilities or AV needs.
• Perform additional administrative tasks as requested.

Skills

Discretion

Calendar management

Multi-tasking

Communication

MS Office

Outlook

Excel

PowerPoint

Tools

Uniport

Outlook

Excel

PowerPoint

Job description

Universal Music Group (UMG) seeks an Executive Assistant to the US CFO and SVP Finance in Santa Monica, CA. The role supports senior leadership with discretion and tight calendars, four days in the office per week, and cross-functional collaboration with Finance and other departments.

The ideal candidate brings at least five years of executive support experience, proficiency in Outlook, Excel, PowerPoint, and experience in the music or entertainment industry is highly valued.