Executive Assistant - Strategy & Corporate Development

Bloomberg; New York (NY); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Merit increases

Incentive pay

Holidays

Paid time off

Medical

Dental

Vision

Disability insurance

401(k) match

Life insurance

Wellness programs

Job summary

Bloomberg in New York is seeking an Executive Assistant to support the Head of Strategy & Corporate Development. You will handle a wide range of administrative and executive support tasks, maintain effective communication, and ensure leadership stays informed with discretion and professionalism.

You will coordinate meetings, logistics and travel, prepare briefing materials, and support cross-functional projects in a fast-paced environment.

Qualifications

• 7+ years of experience as an Executive Assistant or similar role.
• Proven knowledge of Microsoft Word, PowerPoint, and Excel (including formulas).
• Demonstrated effective communication with internal and external stakeholders.
• Excellent organizational abilities and can balance multiple projects in a fast-paced, dynamic work environment.
• The ability to balance immediate and long-term priorities.
• Strong critical thinker with deep attention to detail.

Responsibilities

• Play a strategic role ensuring the Head of Strategy & Corporate Development’s time is used as effectively as possible, managing meetings, logistics and travel to ensure the success and efficiency of ongoing initiatives and activities.
• Run all administrative logistics and aspects related to this role; Support various projects and work directly with the team to accommodate administrative needs.
• Prepare and consolidate meeting agendas, briefing memos and documents ahead of time.
• Complete tasks, assignments and projects in a timely manner. Work independently, prioritize critical tasks - often with little direct supervision.
• Support event logistics including preparing content for internal/external meetings (agenda, materials, catering, etc.).
• Arrange domestic and international travel with attention and care to all logistics, including being available during the duration of travel.
• Track business-related expenses and draft expense reports via the Bloomberg expense management tool.
• Develop relationships with key stakeholders across the organization; leverage resources and knowledge to operate effectively.
• Exercise professional demeanor and attitude. Uphold confidentiality with regards to the team, business and employees.

Skills

MS Word

PowerPoint

Excel (formulas)

Communication

Organizational skills

Multi-tasking

Discretion

Job description

Executive Assistant - Strategy & Corporate Development

Location

New York

Business Area

Sales and Client Service

Ref #

10053315

Description & Requirements

What’s the role?

We are looking for a new member to join our team, specifically to support the Head of Strategy & Corporate Development, based in New York. In supporting our leadership, you are confident in handling a wide range of administrative and executive support-related tasks. You are used to maintaining effective lines of communication, keeping managers fully informed of all critical issues, and confident in making quick decisions and thinking on your feet. You are reliable, dedicated, proactive, organized, independent and very detail oriented. You feel comfortable communicating and interacting at senior levels, both internally and externally, and understand the need to uphold discretion in all matters.

We’ll Trust You To:

• Play a strategic role ensuring the Head of Strategy & Corporate Development’s time is used as effectively as possible, managing meetings, logistics and travel to ensure the success and efficiency of ongoing initiatives and activities
• Run all administrative logistics and aspects related to this role; Support various projects and work directly with the team to accommodate administrative needs
• Prepare and consolidate meeting agendas, briefing memos and documents ahead of time
• Complete tasks, assignments and projects in a timely manner. Work independently, prioritize critical tasks - often with little direct supervision
• Support event logistics including preparing content for internal/external meetings (agenda, materials, catering, etc.)
• Arrange domestic and international travel with attention and care to all logistics, including being available during the duration of travel
• Track business-related expenses and draft expense reports via the Bloomberg expense management tool
• Develop relationships with key stakeholders across the organization; leverage resources and knowledge to operate effectively
• Exercise professional demeanor and attitude. Uphold confidentiality with regards to the team, business and employees

You’ll need to have:

• 7+ years of experience as an Executive Assistant, or similar role
• Proven knowledge of Microsoft Word, PowerPoint, and Excel (including formulas)
• Demonstrated effective communication with both internal and external stakeholders
• Excellent organizational abilities and can balance multiple projects in a fast-paced, dynamic work environment
• The ability to balance immediate and long-term priorities
• Strong critical thinker with deep attention to detail

Salary Range = 85,000-125,000 USD Annual+ Benefits + Bonus

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

• merit increases
• incentive compensation (exempt roles only)
• paid holidays
• paid time off
• medical
• dental
• vision
• short and long term disability benefits
• 401(k) +match
• life insurance
• various wellness programs
• among others

Company does not provide benefits directly to contingent workers/contractors and interns.

Discover what makes Bloomberg unique - watch our podcast series for an inside look at our culture, values, and the people behind our success.