Senior Specialist, Senior Executive Assistant

BNY Mellon; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

BNY Mellon is seeking a Senior Specialist, Senior Executive Assistant to join our team in New York City or Los Angeles, CA. The role focuses on high-level administrative support for senior executives, calendar management, travel planning, and confidential communications.

You will also manage special projects, organize meetings and events, and coordinate materials for business plans and financial reports in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 5+ years' experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives.
• Advanced knowledge of Microsoft Office Suite, with high level Excel skills.
• Proactive, detail-oriented, and able to manage multiple priorities with precision.
• Excellent verbal and written communication skills.

Responsibilities

• Calendar coordination and travel booking for senior executives.
• Itinerary planning and expense reporting.
• Project management for special projects and coordinating presentations.
• Organize executive meetings, events, and conferences with logistics and follow-up communications.
• Assemble and analyze information involving business plans and financial reports.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Excel

Job description

Senior Specialist, Senior Executive Assistant

About Us

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We're seeking a future team member for the role of Sr. Specialist, Executive Assistant to join our team. This role is located in New York City or Los Angeles, CA.

In this role, you'll make an impact in the following ways:

• As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned.
• Owning Core Executive Assistant duties of calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don't fall through the cracks.
• Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures.
• Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
• Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances.
• Responsible for handling sensitive and confidential information.
  

To be successful in this role, we're seeking the following:

• Bachelor's degree or equivalent work experience required
• 5 plus years' experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives is strongly preferred.
• Advanced knowledge or Microsoft Office Suite, with experience with high level excel skills.
• Proactive, detail-oriented, and able to manage multiple priorities with precision.
• Professional demeanor with excellent verbal and written communication skills.
• Strong written and verbal communication skills and the ability to multi-task.
• Demonstrated experience employing discretion with sensitive and confidential information.
• Anticipate and resolve scheduling conflicts effectively and proactively.
• Understanding of how to prioritize and respond accordingly.
• Team player who operates in a fast-paced team-oriented setting.
• Americas Most Innovative Companies, Fortune 2025
• Worlds Most Admired Companies, Fortune 2025
• "Most Just Companies", Just Capital and CNBC, 2025

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting.

Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee's eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an "at will" position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.