Executive Assistant -Strategy and Corporate Development

Agilent; Santa Clara (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Agilent Technologies in Santa Clara, CA is seeking an Executive Assistant to support the SVP of Strategy & Corporate Development. This role requires superb communication, strong judgment, and the ability to manage competing priorities in a confidential, fast-paced environment.

Responsibilities include managing highly active calendars, arranging detailed domestic and international travel, preparing expense reports and confidential correspondence, and coordinating meetings and video conferences.

Qualifications

• 10+ years supporting senior executives in a fast-paced environment.
• Proven ability to manage confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational and calendar management abilities.
• Experience coordinating domestic and international travel.

Responsibilities

• Manage extremely active calendar and scheduling for the SVP of SCD.
• Prepare and process expense reports and confidential correspondence.
• Coordinate domestic and international travel arrangements.
• Serve as gatekeeper and triage executive inquiries.
• Support strategic initiatives and meeting logistics, including video conferences and summaries.

Skills

Executive support

Calendar management

Communication

Discretion and judgment

Stakeholder coordination

Tools

Microsoft Office Suite

Job description

Agilent Technologies is seeking a talented, highly organized, and proactive Executive Assistant to support a C-Suite Executive, the Senior Vice President of the Strategy & Corporate Development Organization (SCD). This dynamic role requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations. The EA will also handle heavy calendaring responsibilities for the VP of Corporate Development and the VP of Enterprise Strategy, both who report to the SVP of SCD.

The Executive Assistant to the SVP of Strategy & Corporate Development Organization will:

• Complete a broad variety of administrative tasks: managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel.
• Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced.
• Serves as a strong gatekeeper for the SVP of SCD, protecting his time and priorities. Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.
• Provide a bridge for smooth communication by prioritizing conflicting need, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.
• Adapt and adjust to a rapidly changing environment where priorities are shifting daily.
• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
• Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences, supporting JP Morgan conference planning).
• Manage special projects such as supporting PO processes and general department operations.
• Seek out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.
• Define what broadly needs to be accomplished or built-in order to meet the implicit and explicit needs of internal and external stakeholders.
• Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity.
• Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.
• Adapt behavior in response to feedback and experience.
• Pursue opportunities to develop oneself.
• Perform other functions and duties as required.

Qualifications

• 10+ years supporting senior executives in a fast-paced environment; Extensive experience in providing C-level support and assistance at the highest corporate levels.
• Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.
• Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment.
• Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.
• Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization.

Skills & Competencies

• Successful history of supporting multiple executives simultaneously.
• Must have a can-do attitude, be resourceful, and have an approachable demeanor.
• Demonstrates competence and ease in communicating with senior executives and their teams, both in writing and verbally. Exhibiting sound judgment and maintaining a professional demeanor are key attributes to this role.
• Exhibits a strong work ethic to generate high quality work under tight deadlines, handling a diverse range of tasks and confidential matters with discretion.
• Upholds professionalism in all aspects, maintaining confidentiality regarding all communications and discussions with the SVP of SCD unless instructed otherwise. This professionalism also extends to interpersonal relationships between the Executive Assistant and internal and external partners, as well as employees.
• Demonstrates an understanding of and appreciation for the confidentiality of documents, initiatives, and projects, and appropriately safeguards this information.

Additional Details

This job has a full time weekly schedule. Applications for this job w