Executive Administrative Assistant, Strategy

Jobtailor; Missouri; On-site; USD 55,000 - 90,000; Full time

Job summary

Jobtailor in Missouri is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders. You will manage complex calendars, travel, prepare meetings, and handle expenses with precision.

The role requires strong communication, discretion, and the ability to work independently in a fast-paced environment, collaborating across departments to ensure flawless operations.

Qualifications

• 3-5+ years’ experience supporting Senior level Executives/Leaders.
• Demonstrated high level of integrity and discretion handling confidential matters.
• Demonstrated ability to operate in a fast-paced, dynamic environment.
• Must demonstrate strong learning agility.
• Ability to look ahead, proactive anticipation of leader and business needs.
• Demonstrated ability to work independently in an ever-changing environment.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Highly proficient verbal and written communication skills.
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy is required.

Responsibilities

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide backup support to others as needed.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
• Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Verbal and written communication

Time management

Organization

Proactivity

Confidentiality

Tools

Microsoft Office

Job description

Responsibilities

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide backup support to others as needed.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
• Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Requirements

• 3-5+ years’ experience supporting Senior level Executives/Leaders
• Demonstrated high-level of integrity and discretion handling confidential matters
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Must demonstrate strong learning agility
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Highly proficient verbal and written communication skills
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy is required