Executive Assistant & Strategic Initiatives Partner

Opt For Healthy Living; Northern (KY); Hybrid; USD 79,000 - 86,000; Full time

Job summary

California State University, Channel Islands seeks an Executive Assistant to the Vice President for Budget, Finance and Administration (VPBFA) and a Coordinator for Strategic Initiatives. The role handles confidential scheduling, travel, and communications while supporting division-wide initiatives and cross-campus collaboration.

The successful candidate will manage complex calendars, coordinate meetings, drafts, and reports, and serve as a liaison with public officials and campus leaders.

Qualifications

• Bachelor's degree required.
• Five years+ of secretarial/administrative experience for a high-level administrator.
• Excellent writing, grammar, and communication skills.
• Familiarity with public meeting guidelines and office procedures.
• Professional telephone manner and discretion with confidential information.

Responsibilities

• Provide executive administrative support to the Interim VPBFA, manage complex calendar, travel requests and expenses.
• Support CST and cross-division communication, plan division meetings and logistics, prepare agendas and minutes.
• Assist with Strategic Resource Planning Committee meetings, facilities IT work orders, supplies, and cross-campus scheduling.
• Coordinate strategic initiatives, research, analysis, and briefings to support executive decision making.
• Prepare presentations, reports, and maintain division websites and organizational charts.

Skills

Excellent writing

Discretion & confidentiality

Time management

Organizational skills

Verbal communication

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

California State University, Channel Islands seeks an Executive Assistant to the Vice President for Budget, Finance and Administration (VPBFA) and a Coordinator for Strategic Initiatives. The role handles confidential scheduling, travel, and communications while supporting division-wide initiatives and cross-campus collaboration.

The successful candidate will manage complex calendars, coordinate meetings, drafts, and reports, and serve as a liaison with public officials and campus leaders.