Strategic Initiatives Admin & Projects Coordinator

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus seeks an Administrative Assistant to provide high‑level administrative and project coordination support to senior leaders, manage calendars and travel, and help advance strategic initiatives. The role involves documentation, follow‑up, and timely communication with faculty, staff, and external partners.

Responsibilities include composing professional correspondence, coordinating meetings, and leveraging technology

Qualifications

• Demonstrated project management skills to coordinate complex, multi-stakeholder initiatives and track deliverables.
• Ability to handle multiple demands while maintaining professionalism with faculty, administrators and staff.
• Strong organizational skills to analyze situations and plan ahead and prevent problems.
• Proficiency with MS Office and enterprise systems to support automation and digital operations.
• Ability to document decisions, action items and timelines during meetings and follow up.
• Accurate data entry and document typing skills.
• Ability to identify inconsistencies in materials submitted to various committees.
• Strong analytical and problem‑solving skills for decision making.
• Knowledge of university policies and procedures and ability to apply them.
• Ability to handle confidential information appropriately.
• Ability to draft, edit, and publish website content and marketing materials.

Responsibilities

• Coordinate calendars, meetings, and travel arrangements for multiple deans and programs.
• Prepare professional correspondence and maintain accurate records and reports.
• Assist with planning, policy development, and program initiatives.
• Serve as liaison between the Dean's Office, faculty, staff, and external stakeholders.
• Support process improvement and utilization of technology to streamline operations.

Skills

Project management

Multi-stakeholder coordination

Scheduling & calendar management

Documentation & reporting

Communication

Data analysis

Confidentiality

Policy interpretation

Website content drafting

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Zoom

Visio

DocuSign

Job description

The Regents of the University of California on behalf of their Los Angeles Campus seeks an Administrative Assistant to provide high‑level administrative and project coordination support to senior leaders, manage calendars and travel, and help advance strategic initiatives. The role involves documentation, follow‑up, and timely communication with faculty, staff, and external partners.

Responsibilities include composing professional correspondence, coordinating meetings, and leveraging technology