Executive Assistant & Strategic Partner (Remote Day)

University of Maryland Medical System; Baltimore (MD); Hybrid; USD 55,000 - 85,000; Full time

Job summary

The University of Maryland Medical System is seeking an experienced administrative professional to support one or more executive staff members. Under general supervision, you will handle confidential documents, schedule meetings, and act as a liaison for executives.

Key duties include preparing presentations, maintaining filing systems, coordinating travel, monitoring budgets, and generating reports. The position requires strong Microsoft Office skills, exceptional organization, and the ability

Qualifications

• High School Diploma or GED required.
• Associate Degree preferred.
• Five years progressively responsible secretarial experience including executive level administrative responsibilities.
• Experience in business, professional or health care environment required.
• Familiarity with medical terminology preferred.

Responsibilities

• Acts as an intermediary for executives.
• Independently responds and refers telephone calls and inquiries as appropriate.
• Composes confidential correspondence, memoranda, charts, graphs and presentation material for formal presentations.
• Summarizes correspondence.
• Schedules and coordinates meetings, appointments, conferences, travel and lodging.
• Prepares agendas, assembles background material for meetings and briefs executives prior to meetings.
• Writes minutes for meetings and initiates follow-up.
• Compiles and reviews financial and/or statistical data for the departmental unit.
• Creates monthly justification reports for expenses of unit.
• Authorizes expenditure for petty cash distribution and other departmental funds.
• Monitors, maintains and balances departmental budget, grants, special funds and expense accounts.
• Assists with projections and preparation of budgetary recommendations and identifies and resolves anomalies.
• Provides coordination and/or leads projects and contributes to assignments; tracks progress to ensure work is completed in a timely manner.
• Provides information requiring comprehensive knowledge of institution policies and procedures and special issues.
• Anticipates executive's course of action and facilitates problem resolution.
• Makes administrative decisions within authorized scope and refers decision-making when appropriate.
• Sets up and maintains various paper and electronic confidential filing systems in accordance with departmental procedures or The Joint Commission record keeping requirements.
• Carries out other administrative tasks as required; orders and negotiates cost of office supplies, equipment and maintenance contracts.
• Recommends cost savings where appropriate.
• Assists in the coordination of special events.
• Reads, summarizes and prioritizes incoming correspondence and information for review.
• Identifies background information as required.
• Screens out items that can be handled independently.

Skills

Typing

Data entry

Verbal communication

Written communication

Interpersonal skills

Confidentiality

Organization

Education

High School Diploma or GED

Associate Degree

Tools

Microsoft Office Suite

Internet

Job description

The University of Maryland Medical System is seeking an experienced administrative professional to support one or more executive staff members. Under general supervision, you will handle confidential documents, schedule meetings, and act as a liaison for executives.

Key duties include preparing presentations, maintaining filing systems, coordinating travel, monitoring budgets, and generating reports. The position requires strong Microsoft Office skills, exceptional organization, and the ability