Executive Assistant Sr

Loma Linda University Health; San Bernardino (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Loma Linda University Health is seeking an Executive Assistant Sr to provide executive level support, manage calendars, handle correspondence, and coordinate major projects for senior leadership. The role emphasizes confidentiality, communication skills, and professional interaction with stakeholders.

The position requires a Bachelor’s degree and at least five years of senior administrative experience, with preference for healthcare or academic settings and at least one year of project

Qualifications

• Bachelor's Degree required. Experience may be considered in lieu of degree.
• Minimum five years of senior level administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.
• Minimum one year of project management experience preferred.

Responsibilities

• Provide executive level professional support for executive leadership staff, including calendar management and handling correspondence.
• Serve as liaison between executives, employees and key stakeholders; prepare presentations; answer telephones; resolve problems; maintain files and coordinate projects.

Skills

Executive support

Calendar management

Communication

Liaison & coordination

Presentations

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Shared Services: HRM Administration- (Full-Time, Day Shift) -

Job Summary

The Executive Assistant Sr provides executive level professional support for executive leadership staff. Has greater scope of executive assistant responsibilities and performs a broad range of advanced administrative duties include but not limited to maintaining calendars, handling correspondence, serving as a liaison between assigned executives, employees and other key stakeholders within the organizations, preparing presentations, answering telephones, resolving problems, maintaining a system of files, assisting with major projects and coordinating complex projects and attends meetings on behalf of the executive leader. Performs other duties as needed.

Education and Experience

Bachelor's Degree required. Experience may be considered in lieu of degree. Minimum five years of senior level administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Minimum one year of project management experience preferred.

Knowledge and Skills

Knowledge of medical terminology preferred. Able to read; write and speak with professional quality; Proficient in word processing software (Microsoft Word, Excel, Power Point, etc.) and other computer and software programs necessary for the position. Must be knowledgeable of office business machines. Able to develop charts and graphs. Ability to work with people in a tactful and diplomatic manner. Relate well with team members and be able to deal with conflict and criticism objectively and maintain confidentiality. Ability to exercise judgment in sensitive and confidential matters. Perceives a need and takes initiative to accomplish tasks. Has high proficiencies in grammar and able to express thoughts clearly and concisely. Able to proofread for context and content accuracy. Able to perform basic math functions. Able to follow simple and complex instructions. Must be able to manage multiple assignments to completion, work independently without frequent supervision, problem solve and make independent decisions. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, and identify and distinguish various sounds associated with the workplace; see adequately to read computer screens and written documents necessary to the position.

Licensures and Certifications

None.

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.