Senior Executive Assistant

Northwell; City of Glen Cove (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Northwell is seeking an experienced Executive Assistant to provide diversified administrative support to a senior executive leader. You will manage complex calendars, coordinate meetings and travel, and handle confidential communications with tact and discretion.

Ideal candidates will have an Associate's Degree or equivalent, 3-5 years of relevant experience, and proven success in coordinating physician/provider relations within a healthcare setting.

Qualifications

• Associate's Degree required, or equivalent combination of education and related experience.
• 3-5 years of relevant experience, required.
• Organizational and calendar management skills highly preferred.
• Demonstrated experience managing physician/provider relationships highly preferred.
• Healthcare experience highly preferred.
• Experience in an executive assistant role highly preferred.

Responsibilities

• Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties.
• Coordinates executive’s calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings; facilitates travel arrangements, as required.
• Receives and reviews verbal and written information requests and releases information based on appropriateness; communicates company policy information to requesting parties; informs senior executive of matters requiring personal attention.
• Administers executive department recordkeeping system.
• Creates and updates various records and documentation, ensuring accordance with company policies and procedures.
• Conducts research, compiling data from various internal/external sources; prepares materials for consideration and presentation by executives, committees and boards.
• Participates in departmental projects, including assisting in preparation of budgets and monitoring expenditures.
• Maintains executive office inventory and initiates supply requisitions.
• Serves as a liaison between senior executive leadership, system managers and other internal/external stakeholders; facilitates issue resolution, taking independent action and determining appropriate course of action, as needed.

Skills

Calendar management

Executive support

Stakeholder coordination

Meeting coordination

Communication

Education

Associate's Degree

Related experience considered

Job description

Job Description

Performs diversified administrative/coordinative duties supporting the business activities of a senior executive leader. Assignments are complex in nature, requiring considerable judgment, tact and initiative.

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Job Responsibility

• Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties.
• Coordinates executive’s calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings; facilitates travel arrangements, as required.
• Receives and reviews verbal and written information requests and releases information based on appropriateness; communicates company policy information to requesting parties; informs senior executive of matters requiring personal attention.
• Administers executive department recordkeeping system.
• Creates and updates various records and documentation, ensuring accordance with company policies and procedures.
• Conducts research, compiling data from various internal/external sources; prepares materials for consideration and presentation by executives, committees and boards.
• Participates in departmental projects, including assisting in preparation of budgets and monitoring expenditures.
• Maintains executive office inventory and initiates supply requisitions.
• Serves as a liaison between senior executive leadership, system managers and other internal/external stakeholders; facilitates issue resolution, taking independent action and determining appropriate course of action, as needed.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• Associate's Degree required, or equivalent combination of education and related experience.
• 3-5 years of relevant experience, required.
• Organizational and calendar management skills highly preferred.
• Demonstrated experience managing physician/ provider relationships highly preferred.
• Healthcare experience highly preferred.
• Experience in an executive assistant role highly preferred.
• Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).