Executive Assistant Specializing in Finance (Remote)

Outsource Access; United States; Remote; USD 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Health insurance

Overtime pay

13th month pay

Paid leave credits

Zusammenfassung

Outsource Access is seeking an Executive Assistant specializing in finance to support remote leadership. You will manage a complex, multi-account inbox, streamline communications, and ensure financial workflows stay airtight while assisting with high-stakes proposals and contracts.

You will modernize invoicing in QuickBooks, audit projects for outstanding orders, and drive the end-to-end administrative execution of government and county RFP bids.

Qualifikationen

• Strategic thinker who speaks up when a better process is found.
• Meticulous attention to detail when reviewing complex documents and contracts.
• Autonomous, accountable and able to run the admin machine under leadership absence.
• Tech savvy with QuickBooks, MS Office, file organization, and AI tools to accelerate workflows.

Aufgaben

• Reclaim control over a high-volume multi account inbox and implement rapid-find systems.
• Modernize invoicing and auditing in QuickBooks to prevent revenue leaks.
• Lead end-to-end admin execution of 40+ page government and county bids with deadlines and compliance.
• Collaborate with leadership to create SOPs and infrastructure for scalable growth.

Kenntnisse

Strategic thinking

Attention to detail

Autonomy

Tech proficiency

Tools

QuickBooks

Microsoft Office

Dropbox

ChatGPT

Gemini

Jobbeschreibung

Executive Assistant Specializing in Finance (Remote)

At Outsource Access, we help growing commercial construction leaders streamline operations and reclaim executive time. We don’t just process paperwork and balance books—we make sure executive communications run smoothly, financial workflows stay airtight, and high-stakes proposals are executed with total precision.

How You’ll Make a Difference

Bringing Order to Communications: Reclaim control over a complex, high-volume multi-account inbox, clearing backlogs and implementing a rapid-find organizational system so leadership never misses an urgent priority.

Protecting the Bottom Line: Modernize and professionalize company invoicing through QuickBooks, auditing projects against outstanding orders and eliminating revenue leaks before they happen.

Winning High-Stakes Contracts: Spearhead the end-to-end administrative execution of 40+ page government and county RFP bids, tracking procurement deadlines and ensuring 100% compliance on every submission.

Building Scalable Systems: Partner directly with leadership and platform consultants to create standard operating procedures, documentation, and operational infrastructure that power long-term company growth.

Requirements

Is This You?

A Strategic, Assertive Thinker: You are confident, forward-thinking, and ready to speak up when you spot a better, more efficient way to get things done.

Meticulous Under Pressure: You possess eagle-eyed attention to detail, capable of dissecting complex legal documents and government contracts without letting a single requirement slip.

Autonomous & Accountable: You operate with ownership and discipline, keeping the administrative machine running seamlessly while leadership is out on job sites or in executive meetings.

Tech-Savvy: You bring intermediate to advanced mastery of QuickBooks, sharp Microsoft Office skills (Excel, Word, Outlook), Dropbox organization expertise, and comfort using AI tools like ChatGPT or Gemini to accelerate your workflow.

Your Home Office: You have a dedicated, quiet remote workspace with a reliable PC/laptop setup and a stable high-speed internet connection capable of supporting full-time EST business hours.

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.