Procurement & Bookkeeping Specialist (Remote)

Outsource Access; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive health coverage

Group life insurance

Paid leave credits

Overtime pay

Night differential

13th month pay

Job summary

A distinguished financial service provider in the United States is seeking a skilled Bookkeeper to oversee financial tracking for large projects. The role requires robust accounting skills and attention to detail to manage budgets and vendor communications effectively. The ideal candidate is tech-savvy with expertise in QuickBooks and Excel, ensuring accuracy and efficiency in financial operations. Enjoy comprehensive health coverage and performance incentives while being part of a supportive team.

Qualifications

• Proven background in accounting and bookkeeping.
• Strong organizational skills and efficiency-focused.
• Proficiency in advanced Excel and procurement software.

Responsibilities

• Track budgets and manage expense tracking for projects.
• Manage RFQs and calculate vendor pricing for orders.
• Monitor production schedules and prevent budget overruns.

Skills

Accounting knowledge

Detail-oriented

Problem-solving

Excel proficiency

Tech-savvy

Tools

QuickBooks

Design Spec

Folio

Job description

How You’ll Make a Difference

Protecting the Bottom Line: You’ll act as the financial gatekeeper, using your robust accounting background to flawlessly track 100+ line-item budgets, manage expense tracking, and monitor accounts payable and receivable for large-scale projects.

Securing Profitable Terms: You’ll drive the pre-invoicing phase by aggressively managing RFQs, extracting precise vendor pricing, and translating quotes into ironclad, mathematically perfect purchase orders.

Mastering the Logistics Puzzle: You’ll keep tight construction timelines intact and prevent budget overruns by proactively tracking global production schedules, freight costs, and international shipping durations.

Eliminating Financial Blind Spots: You’ll step in as the highly organized right hand to the studio owner, taking ownership of QuickBooks invoicing and advanced Excel cost reports so that absolutely nothing slips through the cracks.

Is This You?

A Bookkeeper by Trade: You have a rock-solid, proven background in accounting and bookkeeping. You understand the exact financial impact of complex purchasing workflows and thrive on keeping large project ledgers perfectly balanced.

The Ultimate Organizer: You are inherently detail-oriented, process-driven, and highly structured. You despise inefficiency, hunt down missing data, and treat financial accuracy as your absolute highest priority.

A Proactive Problem Solver: You don’t just wait for information; you anticipate needs before they become emergencies, whether that means clarifying pricing with vendor representatives or tracking down delayed shipments.

Tech-Savvy: You navigate advanced Excel spreadsheets with your eyes closed, comfortably adapt to industry-specific procurement software (like Design Spec or Folio), and know your way around QuickBooks.

Your Home Office: You have a dedicated, distraction-free workspace, a reliable high-speed internet connection, and your own professional-grade computer (BYOD) to collaborate seamlessly during EST working hours.

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government‑mandated benefits, so everything is handled properly and on time.

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well‑earned bonus to celebrate the results of your year’s effort.