Executive Assistant Shea Medical Center

10 John C. Lincoln Medical Center; Scottsdale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

HonorHealth's Shea Medical Center in Scottsdale seeks an administrative professional to support senior leadership with confidential, clerical duties and meeting coordination.

You will handle calendars, travel arrangements, minutes, and prepare reports, while maintaining high confidentiality and diplomacy in a fast-paced healthcare environment.

The role emphasizes initiative, organization, and the ability to work with board and medical staff, with day shifts and standard hours.

Qualifications

• 3 years experience in the field or in related area.
• 5 years experience in the field or in related area. Preferred

Responsibilities

• Relieves senior leadership and staff of designated administrative details.
• Screens, sorts, disposes of and replies to incoming correspondence.
• Prepares letters, memoranda, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other data sources; maintains confidentiality.
• Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes.
• Maintains daily appointment calendars; makes travel and lodging arrangements as required.
• Provides back up coverage to other clerical staff as necessary.
• May manage the patient complaint and grievance processes in certain facilities.
• Keeps staff apprised of any critical or major situation.

Education

Associates or 2 years experience Required

Job description

Primary City/State:

Shea Medical Center - 9003 E Shea Blvd Scottsdale, AZ 85260

Category:

Administrative Support

Shift:

Day

Department:

Hospital Administration

Typical hours are 0800-1630, with adaptability for early or late meetings

Great care starts with great people. (Like you.)

At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities:

JOB SUMMARY

This position performs delegated administrative and advanced secretarial duties for assigned senior leadership. Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned area(s). May provide administrative support to several committees chaired by their assigned leader, including scheduling, recording minutes, updating plans and performing research. Handles a high level of confidentiality with assigned work. This position requires strong initiative and diplomacy. Works under general supervision.

ESSENTIAL FUNCTIONS

Relieves assigned senior leadership and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary.

Coordinates and completes special projects in a timely manner. May manage the patient complaint and grievance processes in certain facilities. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation.

Communicates with administrative and departmental personnel, members of the Board of Directors and Medical Staff, as well as persons outside the system.

Processes and maintains confidential information and records. Updates department manuals. Maintains extensive filing system. May also review, audit and submit timecards using automated payroll system in an accurate and timely manner.

Performs other duties as assigned.

EDUCATION

Associates or 2 years experience Required

EXPERIENCE

3 years experience in the field or in related area. Required or 5 years experience in the field or in related area. Preferred

LICENSES AND CERTIFICATIONS

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