Executive Assistant Shea Medical Center

HonorHealth; Scottsdale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

HonorHealth—Shea Medical Center in Scottsdale, AZ—seeks an Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, coordinate meetings and travel, prepare materials, and maintain confidential records in a fast-paced hospital setting.

Ideal candidates have an Associate degree or 2+ years of related experience, plus at least 3 years in administrative roles.

Qualifications

• Associate degree or 2 years of related experience.
• 3 years of experience in administrative support or a related area is required.
• Strong organizational and time-management skills.

Responsibilities

• Relieves senior leadership of designated administrative details and handles communications.
• Coordinates meetings, travel, lodging, and facility logistics; prepares presentations and minutes.
• Prepares letters, memoranda, reports, and other materials with high confidentiality and accuracy.
• Maintains calendars and supports multiple committees as needed.
• Processes and audits timekeeping and payroll-related documentation where applicable.

Skills

Administrative support

Scheduling

Confidentiality

Communication

Job description

Executive Assistant Shea Medical Center# HonorHealth careers## Executive Assistant Shea Medical CenterApply: In-Person: Shea Medical Center - 9003 E Shea Blvd Scottsdale, AZ 85260: Full time: Posted Yesterday: JR13260**Primary City/State:**Shea Medical Center - 9003 E Shea Blvd Scottsdale, AZ 85260**Category:**Administrative Support**Shift:**Day**Department:**Hospital Administration Typical hours are 0800-1630, with adaptability for early or late meetings**Great care starts with great people. (Like you.)**At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.**Responsibilities:**JOB SUMMARY This position performs delegated administrative and advanced secretarial duties for assigned senior leadership. Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned area(s). May provide administrative support to several committees chaired by their assigned leader, including scheduling, recording minutes, updating plans and performing research. Handles a high level of confidentiality with assigned work. This position requires strong initiative and diplomacy. Works under general supervision. ESSENTIAL FUNCTIONS* Relieves assigned senior leadership and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary.* Coordinates and completes special projects in a timely manner. May manage the patient complaint and grievance processes in certain facilities. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation.* Communicates with administrative and departmental personnel, members of the Board of Directors and Medical Staff, as well as persons outside the system.* Processes and maintains confidential information and records. Updates department manuals. Maintains extensive filing system. May also review, audit and submit timecards using automated payroll system in an accurate and timely manner.* Performs other duties as assigned.EDUCATION* Associates or 2 years experience **Required**EXPERIENCE* 3 years experience in the field or in related area. **Required** or* 5 years experience in the field or in related area. **Preferred**LICENSES AND CERTIFICATIONS