Senior Executive Assistant

70 HonorHealth Support Services; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

HonorHealth Corporate Office is seeking an experienced Administrative Assistant to support executives and staff in a fast-paced corporate environment. The role involves managing calendars, drafting correspondence, and ensuring confidentiality in all matters.

Responsibilities include coordinating meetings, travel arrangements, preparing presentations, and supporting Board activities. A strong sense of initiative, diplomacy, and autonomy is required to thrive in this position within Corporate

Qualifications

• Proven experience in administrative support and secretarial duties.
• Ability to handle confidential information with discretion.
• Strong organizational and time-management skills.

Responsibilities

• Assist executives with administrative tasks and agenda management.
• Screen calls, manage correspondence, prepare reports and materials.
• Coordinate meetings, travel, and lodging arrangements; take minutes.
• Supervise clerical staff as needed and support department priorities.
• Prepare budgets and support special projects for the Board.

Skills

Administrative support

Executive liaison

Meeting coordination

Secretarial duties

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Primary City/State: HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258 Category: Administrative Support Shift: Day Department: Corporate Administration HonorHealth Corporate Office Great care starts with great people. (Like you.) At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities

JOB SUMMARY This position performs administrative and advanced secretarial duties for assigned executive(s). Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned executive(s). May handle work on behalf of Board of Directors and related projects. Handles a high level of confidentiality with assigned work. May supervise the work of others. This position requires strong initiative and diplomacy. High level of autonomy. Works under very minimal supervision.

ESSENTIAL FUNCTIONS

Assists executive and relieves assigned executives and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. May assist in supervising and coordinating the activities of at least two or more clerical staff support staff. Helps plan, establish and revise work assignments. May help settle employee problems and suggest disciplinary action. Coordinates major meetings including collection and preparation of discussion and meetings with the Board of Directors, executive staff, and outside individuals. Material is prepared within appropriate timeframes and standards of completeness for each setting as demonstrated by customer feedback and documentation. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Prepares and monitors the department administrative budget. Performs other duties as assigned.

EDUCATION

Associates or 2 years' work related experience Required Bachelors Preferred

EXPERIENCE

5 years experience in the field Required 5 years plus experience in the field or in related area with at least 1 year lead or supervisory work experience. Preferred

LICENSES AND CERTIFICATIONS

We're all in for your career. Expert care from experts who care. At HonorHealth, you’ll find something special. Our culture is built on warmth and neighborly kindness, but behind every smile is a highly skilled professional with deep expertise and unwavering dedication. We’re delivering a healthcare experience that simply feels better through:

• Nine acute-care hospitals
• Over 200 primary, specialty and urgent care centers
• More than 17,000 team members and 4,000 medical staff Since 1927, we’ve been focused on doing what matters most - caring for people and communities across the greater Phoenix area. From humble beginnings to one of Arizona’s largest nonprofit healthcare systems, we’re just as driven as we were a century ago.

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